Singapore
Office Management – • Franking mail control and update • Liaise with suppliers (eg. Telco, copier/printer, franking machine etc) • Order stationeries, office supplies, etc • Liaise with Insurance Agent for office/property insurance renewal Property Management – • Attend Tenants’ complaints • Liaise with contractors • Takeover of premises and inspection for the takeover from outgoing tenants • Handover of premises to incoming tenants • Prepare Letter of Offer for lease for incoming tenants • Prepare Letter of Renewal for lease renewal for current tenants • Prepare Tenancy Agreement • Billing/ Invoicing of tenants and to follow-up whom are slow in payments • Prepare Ageing Report • Consolidate Property Tax for payment purpose Donation/ Charities - • Update Donation Appeal and check the purpose of appeal • Pass resolution for Donation • Update Donation lists • Prepare cover letter for donation pledge and liaise for collection etc • Related filing concerning donation and charities Event - • Managing, sourcing and liaising with suppliers for one of the company, Ean Keng Si Buddhist Temple’s symposium • Applying Miscellaneous Work Pass and accommodation for oversea speakers from China and Taiwan • Coordinate with Venue supplier Ean Keng Digest, a quarterly in-house magazine for Ean Keng Si Buddhist Temple– • Liaising and Sourcing printer and free-lance designer for the publication • Invite contributors for magazine write-up and compile all submissions to designer
Office/Business Manager (2009 – Apr 2013) Sales Executive (Nov 2007 – Aug 2009) Job Scope: Office Management - • In charge and overseeing Singapore Office operation (includes Accounts, Admin, Distribution/Courier, Subscription, Sales and Liaise with Printer) • Organizing recruitment ads/activities, interviewing candidates, managing staffs leave, arranging accommodation. Sales - • Attend to existing clients’ enquiries and follow-up on renewal of advertisement spaces in upcoming publications. • Sourcing and making cold-calls for new businesses. • Introduction and selling of Property Report publication to new and existing clients. • Travelling to Malaysia, Hong Kong, Bali to meet clients. Events – • Managing and sourcing of Media Partners to partner with Property Report South East Asia and Helm Superyacht Asia Pacific publications. • Preparation and setting up of exhibition booths. • Conduct sales during exhibitions in countries like Singapore, Kuala Lumpur, Hong Kong • Fully in charge of South East Asia Property Awards 2011(SEAPA) attendees 300 and 2012 of 400 attendees