Atlantis, Western Cape, South Africa
started as reception in 2014 doing general admin, answering telephone, data capturing,& filing then got promoted to buyer doing purchasing of all raw material orders needed for the company, arranging logistics for exports, lialising with freight forwarder regards to imports, sending all import related documentation to forwarder, obtaining quotes regards to imports and exports, currently Creditors Clerk daily capturing of invoices, account reconciliation, capturing of payments on ERP system, petty cash, matching of payments & receipts any admin related, imports /exports/debtors/creditors/receiving and despatching
Foil stock sheet Enter all Rebate entries in Rebate book and keep all paper work updated Do landed costs for shipments Chemicals stock take month end sheet Chemicals to order sheet to Superior at month end Chemicals Usage sheet to Superior at month end Raw material sheet to Ali at month End Veg updated stock counted Arrange logistics regarding collection which have to be delivered to Fusion Leather Check in all receipts of Chemicals, Crust, Wetblue, Foil etc. Order HFO monthly Take care of Royal adhesive month end usage sheets (re consignment stock) Invoices and Packing Lists and other documents required for Exports Leather measured previous month sheet Clearing instructions to Boss Freight Buying all raw material orders – local and chemical imports Boss freight chemical import logistics Assist Maintenance Department with ordering of any parts etc required. Payment, Order, Logistics. Answer the Switchboard phone when Debtors Clerk is on Tea / Lunch Do invoices & delivery notes when Debtors Clerk not in or on tea/lunch Assist other admin personnel as and when required Procurement – Local/ import orders (Crust, wet blue, adhesive & hardener) + monitoring of imports and payments due Exports paper work & logistics Capture supplier invoices on pastel and reconcile to supplier statement (adhering to deadline of the 1st of the new month) No supplier docs/import docs can be filled and closed off without proof of payment attached Capture all petty cash/ credit card transactions on pastel for all branches Ensuring all import forex payments are loaded on time and as per the supplier invoice terms Keeping track of imports & vessel statuses In detail preparation of accounts payable at month end with a detailed breakdown matching suppliers’ statement All supplier queries handled Do despatches as & when required Vat summary monthly Vat recon monthly Do Nedbank payment forms for Financial Manager – i.e shipments to be paid through the bank Capture payments on payment, receipts, ban
Answering switchboard Handling of mail Opening of new jobs on operating system (MOTOMAN) Captureing labour on operating system (SYSPRO) Reason for Leaving: 1 Month Temporary Contract
Keeping filing system according to Archive Act and ensure all loose documents are Filed according to procedure Follow up of outstanding files not returned to registry Do all photo-copying and faxing Ensure safe-keeping of all documentation/ records Maintain good interpersonal relations with staff and clients Workshop: Record-keeping of all hardware and tools used and distributed Ordering of cleaning, stationery, surgical provision and hardware stock Ensure all job requisition forms are filled in for each job done by the workshop as well as keeping record thereof Transport: Complete transport request book Ensure that all Government vehicles are signed in and out when used