Cypress, Texas, United States
• Manage the status of accounts and balances and identify inconsistencies • Issue and post bills, receipts, and invoices • Check the validity of debit accounts • Collaborate with customers, mortgage companies, and team members to collect outstanding accounts and improve cash flow. • Analyze files to determine appropriate collections activities, including invoicing, preparing written correspondence, securing timely mechanics liens, and communicating verbally with customers daily • Update accounts receivable database with new accounts or missed payments • Accurately apply customer payments to corresponding invoices with various payment methods. (EFT, Cheques, Credit Cards, Bill payments, etc.) • Assist in all aspects of Month End Closing process of Engineered Solutions units including Financial Reporting – settlement process, journal entries etc. • Preparing monthly invoicing reports. • Support full-cycle AR activities such as submitting bank deposits, reconciling accounts, posting account transactions, maintaining accurate accounting ledgers, preparing daily cash reports, and applying adjustments. • Verifying the validity of account discrepancies and liaising with other departments to resolve billing issues as necessary. • Weekly check runs, bank deposits and processing intercompany transactions • Reconciling other accounts as needed/required. • Apply cash, cheque receipts and process credit card transactions. • Managing accounts payable using accounting software and other programs • Handling accounts payable for separate entities and vendors • Analyzing workflow processes • Establishing and maintaining relationships with new and existing vendors • Ensuring bills and payroll are paid in a timely and accurate manner. • Processing due invoices for payments • Comparing purchase orders, prices, terms of payment and other charges • Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts.
• Handle the tasks of recording payments via wire transfers, lock box, Credit cards, Remote Deposits and ACH to customer accounts in SAP ERP • Process invoices in a timely manner and ensure customers are billed accurately • Perform the tasks of resolving internal and external customer account inquiries regarding cash application • Performs billing duties including preparation of billings for all the segments • Review of billing with individual branches to ensure accuracy • Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables’ data. • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. • Review and resolve any discrepancies or issues within the accounts, which includes client inquiries and data analysis. • Respond to customer inquiries and maintain good customer relations • Work with operations team to resolve clients’ billing issues and concerns • Comply with federal, state, and company policies, procedures, and regulations. • Communicate effectively with team members, management, and clients to build and maintain positive relationships. • Provide customer service and support for incoming customer calls and emails. • Review the AR open items and follow up on those on a weekly basis • Investigate and resolve billing discrepancies • Resolving payment differences and reconcile customer accounts where necessary • Approaching tasks in a logical manner and question potential issues
• Receive AR payments and enter receipts for all customer accounts. • Monitor customer portals to ensure invoices and purchase orders are accepted in a timely manner. • Ensure monthly billing file prepared by the carrier is reconciled to Geotab’s internal billing system. • Reconcile processed work by verifying entries and comparing system reports to balances, including reconciling accounts and managing accurate journal entries to ensure proper allocation with supporting documentation, • Verify discrepancies and ensuring accurate adjustments and credit notes are processed in a timely manner and includes investigating and resolving irregularities. • Maintaining accounts receivable files and records, generating invoices and ensuring accurate account statements. • Maintaining accurate customer accounts and historical records, including new account set up and creating contract price lists. • Continuing to improve the AR/collection process • Provide customer service and support for incoming customer calls and emails. • Provide assistance with audit requests as required and provide support to other business units regarding credit card issues and functionality, invoicing and validating customer account status and prepare analysis of accounts and monthly reports.
• Handle the tasks of recording payments via wire transfers, lock box, Credit cards, Remote Deposits and ACH to customer accounts in SAP ERP • Collection responsibilities for a specified portfolio of accounts. • Accurate tracking of customer responses and payment agreements. • Ensure policies and procedures are adhered to, minimizing risk. • Attend meetings, working closely with Sales ensuring customer needs are supported in addition to collection efforts. • Responsible for processing and auditing daily cash receipts to ensure accurate customer ledgers • Perform the tasks of resolving internal and external customer account inquiries regarding • cash application. • Accounts Receivable Analysis and Reporting • Processing accounts and incoming day to day deposits and financial transactions, including verifying, posting and recording data in compliance with financial policies and procedures. • Posting and preparation of back up for adhoc and recurring journal entries. • Assist in reconciliation of accounts receivable balances to ensure all payments are posted properly and accounted for and refund requests are accurate. • Process price changes in invoicing system and ensure customer email addresses are maintained and up to date. • Solution customer requests and inquiries. • Perform account reconciliations. • Investigate and resolve enquiries. • Advise customers on corporate A/R policies and procedures • Review and follow up with past-due accounts, maintain and update customer notes • Apply customer payments • Reconcile and balance daily bank deposits • Budgeting/Reforecasting and Year-end Processes • Review the AR open items and follow up on those on a weekly basis • Collection Record Keeping • Handling Miscellaneous checks • Re-classing of Payments • Daily lockbox run • Working closely with the Collections Team to ensure all the checks sent by vendor are applied on time • Resolving the disputes on the accounts and escalating them • Ensure accurate month end close