Sacramento, California, United States
Dynamic professional with over 13 years of experience in client, customer and operational success. I pride myself on being dedicated to delivering innovative technological solutions, and have a proven track record of developing complex technical efficiencies.
Serve as Northern Region Project Development representative on the District 3 Computer User’s Group (CUG) Committee; collaborate with IT and CADD units to develop and implement deployment strategies for equipment and software. Organize and direct subordinate staff in identifying IT equipment and software needs; ensure alignment with operational requirements and district standards. Oversee staff in tracking Northern Region Project Development equipment inventory using FileMaker Pro or other current software; provide guidance to Property Control Liaison on equipment transfers, tagging, and physical inventory completion. Provide leadership and technical guidance on District 3 Project Records management, including filing, organizing, storing, retrieving, and maintaining records; ensure compliance with internal engineering requests and continuous improvement of acquisition and retrieval systems. Supervise staff responsible for maintaining Design Standard Decision Documents (DSDDs), processing Project History Files, and managing electronic archiving of As-Builts and other documents in the statewide Document Retrieval System (DRS). Oversee and coordinate all procurement functions for the Division, including purchases and service contracts; provide direction to CAL-Card cardholders and approving officials to ensure compliance with Division of Procurement and Contracts Acquisition Guidelines and prevent prohibited purchases. Provide oversight for the Transportation Engineer Rotation Program; guide staff in scheduling, tracking professional development, and maintaining mandatory training compliance for Northern Region Project Development personnel. Attend Branch Chief meetings and support district-wide team-building activities; assist in planning and organizing North Region Division of Project Management “all hands” meetings to promote collaboration and communication.
Lead and collaborate with team members to ensure compliance with the Department of General Services (DGS) Procurement Division's Delegated Purchasing Authority Program and State Controller's Office payment requirements. Evaluate payment documents in the Financial Information System for California (FI$Cal) to ensure appropriateness and proper documentation. Ensure compliance with Federal and State procurement laws, rules, and regulations related to departmental purchases. Enter procurement and asset management data into FI$Cal for payment processing, tracking, and reporting as required by the department and control agencies. Assist in developing and implementing policy and procedural changes related to departmental delegation with BSO and Departmental Accounting Office (DAO) Management. Verify Budget Appropriations in the FI$Cal system to ensure alignment with purchase document obligations before processing payments. Provide expertise and consultation to departmental staff statewide on State procurement and payment policies and procedures, including CAL-Card (P-Card), as a lead for BSO Procurement Analysts and DAO payment processors. Act as the primary lead for incident-related purchase documents, ensuring compliance with specific requirements during FI$Cal entry and coordinating with departmental purchasers. Conduct complex incident-related acquisitions, including CAL-Card (P-Card) and direct Purchase Order (PO) purchases, supporting emergency operations while adhering to procurement policies and regulations. Develop and conduct Incident Procurement training, maintain current training related to FI$Cal, create and revise resources, and prepare special reports or research as needed.
Provide Purchasing Support to various Divisions within the Training Program. *Serve as the first level of review for each purchase. *Ensure all supporting documentation is included and aligns with the Basic Purchasing Certification Manual, CAL FIRE policy and Department of General Services requirements. Reference the Prohibited & Prior Approval Items List, Cal eProcure, and mandatory sources (OSP, PIA) for each purchase and ensure appropriate documentation has been received. *Communicate with Certified Purchaser when required documentation is missing and guide on next steps to obtain proper documentation. *Utilize the Financial Information System of California (Fi$CAL) to create Purchaser Orders on behalf of Training Program Certified Purchasers. Process Prison Industry Authority Requisitions on behalf of various Divisions and assist with Material Requisition Transfers (MRT) as needed. *Receive, review, and process claims for payment in Fi$CAL and ensure invoices comply with all State rules. *Analyze and compare the Purchase Order to each invoice and ensure they match; correct as needed. *Communicate with Certified Purchaser that the Purchase Order has been received against and payment is processing. *Establish and maintain centralized procurement files for Certified Purchasers on SharePoint. *Contact vendors and acquire price quotes when requested. *Answer and research vendor and staff questions concerning payments, audits, and billings. *Responsible for assisting with issues and handling vendor billing disputes. *Research archived procurement files and invoices to conduct pay audits as needed.
Successfully identified opportunities and mitigated risks within executive accounts, aligning business needs with technology solutions. Consistently exceeded expectations by proactively completing tasks and deliverables beyond leadership requests. Led cross-functional team initiatives and oversaw projects from initiation to completion, ensuring on-time delivery. Modernized and organized online file flow, improving workflow efficiency. Acted as a subject matter expert, offering guidance to team members on proper escalation channels and workflow improvements. Developed and executed high-level project solutions, emphasizing strategic conceptualization. Generated executive-level project documentation, facilitating clear communication and project transparency. Contributed to substantial revenue growth, with over $5 million in Gross Margin Revenue in Q1 & Q2 '23. Signed more than 700 contracts with external clients and successfully reviewed 2500+ travelers in the past 12 months. Implemented KPI reporting for enterprise accounts and led the development of the SWARM Report, a division-wide KPI measurement tool. Conducted training and development sessions for peer team members on SWARM reporting. Ensured effective communication with key internal and external stakeholders to meet client needs. Achieved the top divisional leader in revenue generation in Q2 '23. Provided training for the Account Coordinator team on 'Maintaining a Clean, Legible Book of Business.'
Pursued managerial growth opportunity and gained valuable insights into operations management.