Calgary, Alberta, Canada
Experienced professional with 10 years of experience in mid-level management in both public and private sectors, including people, finance and project controls. Effective team leader with exceptional analytical, communication and people skills which helped the fast growth of a small company. Developed recruiting, onboarding and performance management processes. Multilingual, analytical, dedicated and experienced professional within an EPCM in the oil and gas industry. Currently working towards the HR Management Certificate.
Responsible for the full lifecycle of Council and Committee meetings, including creation, preparation, and distribution of agenda materials through managing the flow of the meetings to capture minutes and carrying out the follow-through for the corporate record. Primary duties include: - Prepare and execute meetings, attend and document the proceedings of City Council and its Committees in a public forum. - Provide procedural advice at the public committee meetings in accordance with the Protection of Privacy Act (POPA), Access to Information Act (ATIA), Municipal Government Act (MGA), and the Procedure Bylaw. - Conduct extensive review and follow through related to each meeting. - Research, advise, and address issues related to report recommendations and procedural questions relating to the lifecycle of a report from creation through to Committee and/or Council meetings as well as follow through actions. - Provide expertise for and day to day operations of eSCRIBE. - Correspond with internal partners on topics and materials pertaining to a Council or Committee meetings. - Correspond with external partners on participation in meetings including education on processes and facilitating fair participation. - Diagnose and resolve technical issues related to eSCRIBE and City websites managed by the Legislative Coordination team.
- Draft and facilitate review of Canadian and US contracts for drilling operations - Analyze and summarize executed agreements for internal stakeholders - Maintain contract document files, including agreements, contracts, amendments, and audit correspondence - Verify accounts payable documents against contract terms - Track and report on contract rental equipment - Monitor RFP’s / RFI’s, contract timelines, expirations and cutoffs - Edit and maintain marketing documentation for bids and proposals in line with company standards - Assist the Marketing team with drafting Quarterly presentations
HR: Developed employee training/development programs, policy formulation, labour relations, total rewards (compensation and benefits) Researched to develop programs/policies to enhance employee relations, offer employee support Onboarded employees/contractors, change management and performance management Reviewed applicants for new positions – ensure job descriptions and talent search are accurate Determined new ways to measure employee morale and determine methods for improving overall employee satisfaction as Manager of People and Culture Field Project Administrator for certain projects Finance: Prepared weekly (internal) and monthly (external) financial reports by collecting, analyzing, and summarizing account information/trends for external (projects) and internal (cost/cash flow) - incurred vs. budgeted/forecasted amounts; reported changes to PM's Prepared AR invoices for clients and AP for contractors; matched with Purchase Order Process bi-weekly employee and contractor payroll Remitting payroll taxes and governmental reporting Worked to develop proposals/RFP's Project Controller for assigned projects Upload invoices to Xero Maintain/balance accounts and general ledger by verifying, allocating, and posting transactions IT: Managed external IT company, products/services purchased for office and employees, and IT costs Set up computers for new users; managed permissions for programs and drives Go-to for any computer issues Set up and obtained deals for internet, company cell phones and company iPads Used ManageEngine and Apple Business Manager to set up iPads/cell phones to manage usage under company needs Corporate Health and Safety: Supported creation of corporate health and safety standards, policies and practices aligned with and organizational objectives with Safety Lead Development, implementation, and continual improvement of programs to mitigate health and safety risks Office Health and Safety Representative Worked with ACSA to get SECOR certified
• Manage, schedule and clerk Committees of Council (Riel Community Committee and Board of Adjustment; backup for Appeal Committee; previously Executive Policy Committee [EPC]) • Backup Manager of Protocol – planning/supporting events happening with Members of Council (ex. Flag Raisings, pool openings, Awards, etc.) • Riel, Board of Adjustment, Appeal: deal with public hearings where applicants/developers are looking to rezone/subdivide/demolish, or request variances/conditional uses for certain developments – provide procedural and policy advice • Provide committee research, accurately record and communicate decisions of Committees, which are then posted on the Decision Making Information System (DMIS) • Liaise with elected officials, City administration, IT, the public and citizen groups/businesses • Monitor and track matters in accordance with the City of Winnipeg Charter, By-laws, and Policies implemented by City Council • Act as Election Officer/assisted with Project Management: assigned Technology and Sealed Envelope Ballot Portfolios – worked with IT/KnowInk to use iPads in place of laptops during Advance Voting; designed/completed results booklet; assisted with maintaining website/communications/Election App on mobile • Have dealt with employee contracts, as well as bids – worked with Materials Management to develop contracts and terms • Help manage financials for committees
• Manage, schedule and clerk Committees of Council (Riel Community Committee and Access Advisory Committee), as well as certain finances • Manage areas of the City Clerk’s Website • Assisted with implementation and management LiveStream/YouTube video process of Council/Committee meetings, as well as video website • Assisted with implementation of Civil Marriage Process at City Hall – including performing civil marriages, issuing marriage licenses, maintaining the website, creating application forms, scheduling ceremonies – was main contact for marriage inquiries • Act as Election Officer: assisted with Registration/Nomination process, Technology and Results Portfolios • Cell phone/telephone(VoIP)/website Department Representative • Sustainability Procurement Working Group/Health and Safety Member • Assisted with the organization/coordination of all volunteers for the Federation of Canadian Municipalities (FCM) conference held in Winnipeg June 2-5, 2016 • Completed Results-Centered Leadership Training
• Prepare decision-making documents and correspondence for City Council • Manage, schedule and clerk Committees of Council (Riel Community Committee and Access Advisory Committee) • Manage payroll and benefits programs for City Clerk’s Department, Councillors’ Branch, and Museum Branch, using Oracle/PeopleSoft • Assist City Clerk and Deputy City Clerk • Manage Municipal By-law process • Act as Election Officer: assisted with Registration/Nomination process, Technology and Results Portfolios
• Started publishing company to publish a free magazine geared towards new immigrants • Content: general information about immigration in Canada, who to contact for information on jobs, health, etc., any questions they might have, as well as leisure and entertainment • Assisted Editor with layout/content of magazine • Set up meetings with different companies to discuss advertising with the magazine; set up contracts/agreements and payments; Scheduled meetings, article, project and printing due dates • Dealt with any and all finances in and out of the company; prepared statements and paperwork with any financial value, i.e. contracts, invoices, receipts