Bandung, West Java, Indonesia
Assist the Study's PI and Manager to coordinate and support program and administrative functions to implement program activities that are fully compliance to plans and study's timeline. Assist program team, administrative staff, consultants and counterparts to produce letters, documents, reports and presentation, and materials for distribution (include maintanance of program filling system). Assist study manager to collect report and data collection from clinical distric officer to ensure timely completion of all planned activity as per the pre-existing program work plans, based on monthly calendar activity. Coordinate meetings, workshops, and trainings, include preparing logistic and materials for participants. Work closely with study manager and finance staff in developing activity budget, processing and reconciling of invoice and payment documentation. Coordinates with advisors, study manager, and work closely with finance staff in disbursement need based on activity budget. Coordinates and ensure trip report are on file and comform to program standard trip report format. Maintain calendar activity of expected trip reports and follow up with individuals to ensure trip reports are receive within agreed deadlines. Circulate and ensure distribute meeting agenda, take and circulate minutes of meetings, trip reports to PI and study manager, program staff and stakeholders. Maintain record of inventory for instruments and manuals, ensure each instruments were handed to facility with proper documentations. Maintain program and office files both electronic and phisycal document. Work closely with administrative assistant to handle procurement of program. Performs other duty as assigned by PI and study manager and other technical team members to ensure the smooth functioning of the office and the achievement of program goals.
Handling of all unclassified documents according to the document handling manual, the company rules and general services work instructions. Operate all document services activities according to work instructions and general services tasks, such as courier services, mail, diplomatic pouch and office services (faxes, copiers etc.) Make all documents in place in relevant folders Assist department head to make business proposal, quotation, provision and anything related offering for client. Assist department head to provide all request and demands by project personnel. Assist department head to manage all kind of matters related to project personnel. Trained new assigned document controller related to their project job-description.
Handling of all unclassified documents according to the document handling manual, the company rules and general services work instructions. • Operate all document services activities according to work instructions and general services tasks, such as courier services, mail, diplomatic pouch and office services (faxes, copiers etc.) • Control of invoices of courier services, company mail and technical periodicals. • Registration and distribution of all periodicals, such as technical magazines/handbooks/books/news papers etc. • Assist General Services and the Contracts Administration Department in improvement actions which can result in an up-date of the administrative guide, general services handbook and/or work instructions. • Make all documents in place in relevant folders or in line with requirements in every department. • Assist MR in organizing training programme on ISO QMS. • Assist MR to communicate with external parties on matters related to Quality Management System. • Assist MR to promote quality awareness throughout the organization. • Assist MR to coordinate the overall management of MS ISO 9001:2000 implementation in the organization. • Assist MR to report to the Board of Directors the measurement of customer satisfaction, supplier performance and the result of product and process monitoring. • Assist MR in Updating Quality Management System in accordance with changes made in the system.