Canada
Highly motivated supply chain advisor with recent focus on Ariba Network, with 9+ years of comprehensive experience in procure-to-pay process with functional and technical knowledge. Bringing an active and dynamic approach to my work, consistently seeking opportunities to learn new skills and embrace new challenges.
Turnaround & BUP Procurement: Led procurement for major Turnaround events and Business Unit Projects, ensuring timely, cost-effective sourcing of materials, equipment, and services. Collaborated closely with planners to align procurement strategies with project schedules and budgets. End-to-End PO Lifecycle Management: Managed the full lifecycle of purchase orders, including creation, tracking, expediting, and closeout. Proactively expedited critical orders to meet aggressive Turnaround timelines, resolving delivery and payment issues through effective communication with internal teams and suppliers. Scheduling & Logistics Coordination: Coordinated procurement schedules with project timelines to ensure seamless material deliveries. Oversaw logistics planning and delivery scheduling for shop fabrication and timely transport of materials to work sites. Bid Management & Post-Bid Activities: Maintained oversight of pre-bid submissions and managed ongoing communication with suppliers and project teams. Monitored schedule deadlines and key milestones, leading post-bid activities to address clarifications and ensure compliance with project requirements. Material Management & QA/QC: Ensured all materials met quality assurance and control standards, collaborating with site teams to address non-conformances and maintain compliance with specifications. Compliance & Risk Management: Ensured adherence to Suncor’s procurement policies, safety standards, and regulatory requirements. Proactively identified and mitigated risks related to procurement activities and documentation. Procure-to-Pay Optimization & Supplier Engagement: Streamlined workflows using SAP and procurement best practices, expediting urgent requirements and mitigating risks. Provided technical support for procurement issues, resolved complex PO and invoice challenges, and delivered training to internal teams and suppliers to ensure effective and compliant Procure-to-Pay processes.
· Key Accountabilities: Technical and process SME for implementation of Ariba Network Lead Specialist for Ariba Network B2B Integration projects Product owner and support for SAP Vendor Invoice Management (VIM) Optimizing business processes and utilizing Ariba Network / VIM full functionality manage technology issues and enhancement requests for SCM. Assess, evaluate, and prioritize requests with support of key stakeholders. Work with D&IT on scoping, design, testing and implementation of key technology changes. Troubleshoot and resolve workflow and transactional data integration issues and system failures between the various SCM systems (Ariba Network, VIM) Key contributor to a controlled and efficient supplier and invoice management life cycle Project Lead of Syncrude Readiness for supplier migration and data conversion Design and execute testing plan for supplier onboarding with Ariba Network Execution of supplier onboarding, hyper care and monitor and resolve technical errors Ariba Network platform configuration, testing processes and full development cycle Training sessions for stakeholders on how to use the Ariba Network Support supplier onboarding by analyzing supplier transaction volumes and scheduling deployments Stabilizing the Ariba Network platform and testing for support packs Investigate and resolve invoice and payment issues including vendor account reconciliations Supported effective change management and communication for transition to new platforms Created and delivered training sessions and guides for stakeholders on how to use the Ariba Network Full procurement cycle testing for upgrades, supplier integration and technical incidents Technical Lead for VIM enhancements and troubleshooting Provide support and training to internal and external customers with regards to SCM activities Tier 2 level support help desk inquiries that they are unable to support or address Manage risk and maintain compliance within our SAP tools and processes
· Key Accountabilities: Monthly Recurring Payments for leases and rail Process invoices meeting all Suncor guidelines for payment or route invoices for approval Identify and reject non-compliant that do not meet guidelines for payment Review and verify accuracy of submitted invoices and identify appropriate actions to resolve discrepancies Escalate invoice discrepancies to individuals who can resolve issues Work with Supplier Enablement to resolve internal invoice issues Troubleshoot and assist with difficult invoices Maintain a working knowledge of applications, software, processes, policies, and procedures. Identify and recommend areas of improvement and increase efficiency Assist with the development of training for AP by creating QRG’s and hosting training sessions Ensuring payment on-time without errors Investigate questions from Leads and business units to identify and help resolve issues · Accomplishments: SCMFL Northern Lights Readiness Network member SME for Accounts Payable for S4 project and VIM Complete annual SOX audits and UAT testing for support packs Streamlined Recurring Payments and transitioned work to the land group with QRG and ongoing support RPA testing for DataCap/Readsoft Projects and integration AP Tips & Tricks initiative to share knowledge of SAP and OpenText / OpenInvoice
Major Project: TransCanada Energy East - 28 Million Budget TransCanada Grand Rapids - 35 Million Budget TransCanada Keystone Project - 40 Million Budget Completing project set-up; ensuring all project attributes and variables have been properly input in accordance with the contract and client requirements. Establish and implement procedures for timely project reporting, document management and best practices within team Assist in maintaining various clients Procedures, Codes, and Standards to ensure compliance with federal and applicable provincial regulations and to accurately reflect current practices Prepare and manage monthly invoices, analyzing project data to ensure accurate billing and respond to client’s concerns Assisting the Project Manager to establish the appropriate work breakdown structure (WBS) to support client invoicing Updating Project budgets based on client change orders, helping Project Managers to manage their work within each task budget and determining if Work in Progress must be transferred or written off Reviewing contract agreements for execution by the correct fiscal authority, for any special invoicing requirements and assigning responsibility for completion of all additional information required for invoicing Verify accuracy of project rate tables, as well as input and maintain rate tables. Investigate job margin discrepancies and initiate constructive action Perform daily, monthly, and annual reconciliations of project accounts receivable, payable and budgets Preparing, reconciling, and monitoring capital reporting for specified project and the financial management reports as required by the project team Establishing, maintaining effective working and communication relationships with the project team and departments worked with (Project Manager, Accounts Payable, Project Accounting Administrator, Procurement, Manager, Capital Reporting, Financial Services & Project Accountants)
Prepare monthly draft invoices and post final invoices with required back-up Verify all invoices match client approved timesheets and contract bill rates. Code vendor invoices, verify PO and make sure specific invoicing requirements are met. Complete corporate “spend to date report”, and monitor PO budgets and expiry Breakdown monthly time entry per consultant into hourly summary for non-productive and productive time. Prepare, reconcile and validate utilization reports for monthly time and calculate percentage to make sure corporate standards are met. Compare and analyze projects plans/contracts/forecasts with actual results and inform Director of variances Monitor capital budget; track and compare predicted revenue vs. actual revenue-record variances and inform Director Prepare and edit project proposals, memos (external/internal) and reports while following corporate standards. Make, coordinate and track all travel arrangements, and invoice billable expenses to client/project Track billable/non-billable time and expenses per project to monitor loss/revenue Prepare intercompany agreements and invoice with correct exchange rates. Create timesheets and expense templates for invoicing based on clients needs/demands Apply for project Purchase Order’s, Work Order’s and EFA’s and create work assignments agreements per employee per project Create and track all new and old projects, and create budget to monitor progress and prevent over billing of time/expenses per contract. Audit project accounts to verify time/expense was billed according to contract agreements
Balancing and reconciling bank and prepaid merchant debit/credit transactions Month end reporting and prepaid merchant commission invoicing Run corporate summary and audit reports to prepare commission invoices Data management of merchants deposits and weekly reconciling of bank statements Data management of corporate account transactions and adjustments Deposit verification and watch list reporting •Reconciling ATM/POS transactions with daily settlement files Prepaid and Acquiring card traces, and card holder adjustments Match & Kill reconciliation and adjustments
Organization and tracking of all well files, and reports Tracking all company personnel and room allocations for daily reporting to campcoordinator. Cost control, ticket tracking, and coding of operational invoices Journey management of all company personnel HSE Anomaly tracking Tracking all company radios and equipment