Saudi Arabia
- Strong work ethic, professional attitude and commitment to get the job done - Well-organized, with effective time management, prioritization, and multiple task/project coordination skills, excellent communication and presentation skills - Ability to multi-task and to prioritize tasks assigned by several different people - Dedication in achieving personal and organizational goals - Strong computer skills (i.e. Office, Word, PowerPoint, Excel, QuickBooks, PeopleSoft) - Strong bilingual fluency in reading and communication in English and Arabic
Responsibilities: 1.Administrative Support: • Manage and organize office operations and procedures. • Handle incoming calls, emails, and other communications. • Draft and prepare official documents, reports, and correspondence. • Maintain and update office records, databases, and filing systems. 2.Office Management: • Oversee office supplies and equipment, ensuring they are adequately stocked and in good working condition. • Coordinate and schedule appointments, meetings, and events. • Arrange travel accommodation and itineraries for staff if necessary. 3.Communication: • Serve as a point of contact between employees, clients, and external partners. • Disseminate information to team members and ensure timely communication within the office. 4.Financial Administration: • Assist in financial record-keeping. • Process invoices, expense reports, and other financial transactions. 5. Human Resources Support: • Assist in the recruitment process by coordinating interviews and maintaining applicant records. • Manage employee records and assist in onboarding processes. 6. Technology Management: • Oversee the use and maintenance of office equipment and technology. • Troubleshoot basic technical issues or liaise with IT support when necessary. 7.Facilities Management: • Coordinate office space allocation and layout. • Address and resolve any issues related to office facilities and maintenance. 8.Compliance: • Ensure adherence to company policies and procedures. • Keep abreast of relevant regulations and compliance requirements.
● Planning, developing and implementing PR strategies ● Coordinate all public relations activities ● Manage interview requests ● Monitor, analyze and communicate PR results on a quarterly basis ● Maintain a keen understanding of industry trends affecting clients and make appropriate recommendations regarding communication strategy surrounding them ● Communicating with colleagues, clients, and patients ● Liaising with and answering enquiries from media, individuals and other companies, via telephone and email
Finance/ Accounting: Coordinate Financial and Accounting tasks which includes, but not limited to: ● Review salaries and arrange the transfer to the bank ● Arrange for rent payments ● Write checks and keep records of all school financial data Administration/ Coordination: Manage all the CEO administrative works: ● Coordinated correspondence and reports for school operations and board members and organize office files ● Pay bills for the school stakeholder and make personal accounts for them ● Coordinate the Board meetings through preparing agendas, time scheduling, taking notes and preparing all the needed documents for the meeting ● Review and edit reports to the Board of Directors ● Answer phones, direct calls and respond to inquiries ● Operate computer-based programs for accounting, student and personnel information Purchasing: ● Complete purchase orders for office and school supplies for authorization, check orders received and distribute to appropriate staff, and maintain an inventory of office supplies
• Provide a continuous flow of value-added information on prospective candidates and sources • Optimize all channels and sources to source for contact details of potential candidates • In-depth market analysis, identification of market trends and engagement with industry leaders within diverse business sectors • Prepare reports of findings, illustrating data graphically and support senior consultants in a variety of projects • Meet aggressive deadlines with a sense of urgency • Effectively manage and prioritize multiple projects and manage conflicting priorities • Screen and input CV’s in the company database; maintain the database
• Acquired knowledge of the latest trends in organizational behavior, human resources planning and employment law • Contributed as part of a team on several projects • Developed strong knowledge in major HR topics • Assisted with on-boarding • Provided administrative support • Coordinated social activities, team building and events