France
DUTIES&RESPONSIBILITIES Key Accountabilities: Produce accurate documents within negotiated time frames. Organise and prioritise workload so as to allow for regular flow within acceptable time frames. Effectively manage a scheduling system for boardroom, interview and seminar rooms. Maintain confidentiality of inwards and outwards correspondence and filing systems. Manage the collection and despatch of inwards/outwards mail. Respond efficiently and effectively to all administrative enquiries, including room bookings and customer appointments. Co-ordinate mail-outs as required. Control and manage administrative duties, including purchasing requisitions and accounts: monitor/respond to all payments and debts: monitor and manage petty cash system. Active maintenance of the organisation's databases to ensure that the database remains credible. Control, monitor and organise of all stationery, kitchen, cleaning and office requirements. Control and manage all financial issues.(budget,rents,contracts,financial accounts,cash collections,petty cash,bank transfers and debt collector) Control and manage all HR issues-(salaries,recruitments,interviews,NPF,PAYE,VAT) Carry out quality verifications for the functions performed. Create a welcoming/culturally comfortable environment in reception area, by being empathetic and professional at all times. Ensure inwards and outwards mail is processed, distributed and posted daily. Maintain a safe workplace in accordance with company requirements. Manage special projects according to project plan and objectives. Be aware of co-worker's workloads/time constraints and be actively supportive and assist wherever possible. Key Results Areas:Quality reception service to internal/external customers. Prompt availability of documents/files. Maintain adequate internal resources. Timely/accurate word processing completions. Timely/accurate date input and schedules maintained. Directives from the CEO have been met.
Throughout my career at Hotel, I have maintained the highest performance standards within a diverse range of administrative functions. As Executive Assistant to the Director of Finance, I streamlined operations and reduced costs by consolidating operations and negotiating competitive rates with service providers. Additionally, while serving as an Assistant to the Director of Finance, I facilitated the implementation of Accounts and Administrative procedures. Further qualifications, I offer, include the following: • Successful track record supporting the efforts of executives- level staff, including GM, DF,DRH, presidents and senior partners. • Strong background in all aspects of office management, from scheduling meetings and coordinating travel to overseeing budget, debtors controlling, credit controlling and accounting functions. • Demonstrated capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations. With excellent organizational and communication skills, an outstanding work ethic, and the ability to work well in both team-oriented and self-directed environments, I am positioned to exceed all expectations.