Singapore, Singapore
• Perform the ongoing administration, coordination, and maintenance of executive calendars while scheduling meetings, overseeing travel arrangements, and responding to emails and phone calls. • Administer and coordinate the onboarding and offboarding processes for Meta contingent workers in partnership with other administrative staff members and cross-functional partners. • Carry out the organization and coordination of meetings, including creating and preparing agendas, organizing documents, documenting meeting minutes, and engaging in follow ups on action items. • Execute a wide range of project management activities, including providing support with special projects, tracking and monitoring deadlines, and interfacing with other departments. • Oversee communication management tasks for the executive, XFN team, and internal and external stakeholders on an ongoing basis, including screening communications and prioritizing messages. • Lead the creation, preparation, proofreading, and editing of reports, presentations, and other key documents to meet business and executive needs. • Navigate the organization, coordination, and facilitation of company events, team all hands meetings, and conferences by overseeing logistics, distributing invitations, and interacting with vendors. • Guarantee the utmost discretion and confidentiality in administering and processing confidential information from a diverse range of parties. • Serve in an integral role by executing office management tasks, including performing inventory control, overseeing administrative budgets, and liaising with service providers. • Deal with, address, and resolve a wide range of complex business and administrative problems in a timely and effective manner. • Ensure the ongoing meeting of the needs of the executive by providing top-quality personal support across personal errands and tasks.
• Spearheaded the creation and development of project plans and carried out the efficient administration and allocation of project budgets and resources. • Played a key role by overseeing the creation of teams, establishing objectives and goals, and delegating individual tasks and duties. • Administered project accounting functions on an ongoing basis, including overseeing the budget, tracking team expenses, and minimizing exposure and risk. • Operated with a strong and ongoing focus on achieving the timely delivery and arrival of all key resources to the project site prior to commencement data. • Closely collaborated and communicated with Meta’s logistics partner in the development of plans related to material delivery, flow, and acceptance across the site. • Orchestrated and coordinated all elements of the onboarding process for vendor team members and TCs team members, including embarking on travel to other Meta sites for training and onboarding sessions, including furnishing training on Meta systems and processes. • Guaranteed the effective completion of additional project-related planning services requested by Meta to enable timely project completion.
• Charged with serving as a deputy to the Regional Operations Manager and providing support across diverse operational matters. • Provided supervision, leadership, and guidance to team members across different geographic locations while ensuring high performance. • Directed a wide range of onshore and offshore projects from inception to completion, including tracking project master schedules and costs and complying with all policies and procedures. • Orchestrated the recruitment, hiring, and training of all staff members and subcontractors with a focus on expediting the onboarding process. • Furnished top-quality assistance and support to management and senior staff in the development and execution of long and short-range plans, policies, programs, and objectives. • Served as Chair for the company’s weekly operations meeting and facilitated in-depth discussions between all staff members and attendees. • Devised, developed, and implemented cost control measures and cost saving initiatives to drive significant reductions in operating costs. • Actively engaged and participated in internal and external audits by communicating with and providing support to auditors. • Obtained and maintained a thorough and up-to-date knowledge of workplace safety rules, procedures, and policies to maintain ongoing compliance across all areas. • Conducted the evaluation and assessment of project changes to quantify impact and update schedules, as well as monitoring and tracking contractor performance and dispensing guidance across different areas. • Directly communicated with clients, subcontractors, and vendors while serving as primary point of contact, including providing information on project needs, furnishing training and coaching, and more. • Orchestrated the organization, coordination, and facilitation of events, team building sessions, and meetings on an ongoing basis.
• Pioneered the creation, development, and execution of the business plan and searched for, identified, and capitalized on key business opportunities. • Partnered closely and collaboratively with cross-functional departments to ensure the effective completion of all duties and activities. • Undertook and completed various activities related to the safeguarding and protection of company assets while preventing fraud and ensuring compliance. • Formulated and fostered close and lasting relationships with clients, other departments, and staff members by engaging in ongoing communications. • Carried out the organization and coordination of meetings on a regular basis and charted the creation and preparation of in-depth reports and documents. • Achieved success by guaranteeing the safe, prompt, and compliant execution of all projects while ensuring timely and efficient completion. • Conducted the evaluation and assessment of risks and led the development and implementation of risk mitigation strategies. • Placed a strong emphasis on pinpointing key business opportunities to improve and optimize operations across different operational areas. • Directed and supported a wide variety of projects from start to finish through close collaboration and communication with different parties.
• Perform all processes in accordance to established client specified standard operating procedures • Co-ordination and communication of all relevant activities, both internal and external to ensure all aspect of services are in accordance with client’s requirements. • Timely provision of reports, monthly matrix, and other information to clients as required • Ensure that all queries / requests from clients and investigator sites are responded correctly and in timely manner • Assist the Project Manager in monitoring the progress of the projects with specific responsibility for on-time delivery and budget control • Interface with operational and support teams to achieve project targets • Act as the single-point contact for the project’s customer, with respect to technical and schedule and sub-contractors/vendors • Assist in production planning, purchasing, operations and Quality assurance • Ensure to practice the Company's Quality and HSE management system in delivering customer's quality requirements • Enter project budgets and forecasts and backlog reports • Ensure that all necessary study documentation is received prior to the release of shipment to study sites • Prepare relevant documents, notifications according to country requirements and client instructions, and update systems appropriately and correctly. • Follow up on delivery; obtain proof of delivery from courier company and obtain acknowledgement of receipt from the shipment recipient, and file according to the established procedures • Forward temperature data to the relevant party for evaluation in case of temperature excursion; follow up on the status and send notification to affected site on the “Fit For Use” status • Co-ordination of shipment returns request in accordance with project requirements