Greater London, England, United Kingdom
• Providing administrative support to projects and BAU activities • Preparing for meetings and producing meeting notes • Managing the periodic IT control reports • Managing and maintain IT control data • Managing and oversee the IT purchase orders – Accounts payable • Producing IT expenses report against the IT budget • Managing and maintain the IT contracts • Approved changes request
Administer procurement process for IT related items such as hardware & software, for all areas of the business including raising purchase orders on SAP. Manage the Vodafone corporate account for Fremantlemedia Ltd and Talkback TV Raise all purchase orders for items required for Fremantlemedia and Talkback TV Capture all expected monthly and annual costs on budget PO's within SAP and communicate details to vendors. Process invoices via SAP for IT related orders and assign to the relevant authoriser within the business for sign off and payment. Ensure internal ‘Expenditure Tracking Model' is up to date and accurate, showing actual spend against the budget for the IT department. Review and update monthly accruals for the IT department. Act as liaison point for IT department, direct calls from suppliers to relevant IT contact. Maintain holiday and sickness records for FremantleMedia IT staff. Organise internal and external meetings, lunches and travel arrangements Manage Diaries for Senior Staff including the IT Operations Manager Ensure business units receive a monthly report listing IT hardware in use and the costs associated with each item. Maintain and manage accurate records for miscellaneous recharges to business with Finance. Maintain monthly breakdowns of taxi and courier data for Procurement Manager. Ensure process and procedure documentation is accurate for IT Department. Other ad hoc administration tasks such as: booking couriers, distributing pay slip, stationery orders etc.
Daily and weekly management of Directors diary appointments. Management of new starter's process, itinerary for training etc. Organisation of entire office system, including paperwork and invoices. Input and maintained client details onto the stock broking system. To answer all client queries regarding settlements and account administration. Ensure clients accounts are not in arrears. Maintain reports from Jarvis to ensure commissions are paid correctly and on time. Monitor trade volumes. Responsible for organising payroll. Ensure payments of company invoices are paid on time. Ensure that all stationery orders are up to date Ensure that personnel files are in order. Reason for leaving made redundant
Provide first Line Support and administration of the leave Tracker System. Responsible for maintaining and organising the leave tracker email box appropriately filing and categorising communications Process New Joiners, leavers and transfers on the leave tracker system. Liaise with IT to resolve technical bugs or errors Escalate and redirect queries accordingly to appropriate parties including IT and Human Resources. Communicate with clients ensuring a clear understanding of queries and next steps to be taken, ensuring expectations are managed and met Provide basic training to clients and direction to relevant online information. Maintain existing employee leave calendars by running of weekly reports. Address and resolve data integrity and logic issues on a timely basis and provide advice and coaching to users. Update part-time leave records and understand the calculations. Run scheduled reports including weekly hires, transfers and part-timers reports ensuring the Leave Tracker system is up to date and accurate. Work closely with the HRBP's and help team understand entitlement queries which users may have. General Adhoc Admin Duties. Reason for leaving is temporary contract