Dayton, Texas, United States
With over seven years at Lyle C. Reed & Co, Inc., my focus as Administrative Coordinator has been on maximizing efficiency in office administration and fiscal operations. Leveraging skills in data entry proficiency, our team has enhanced the accuracy of mobile data processing for work orders, contributing to the company's streamlined operations. Collaborating closely with various departments, I have excelled in facilitating the reconciliation of invoices and managing accounts receivable. This dedication to precision and my commitment to fostering a productive office environment reflect my core mission to support and advance the operational success of Lyle C. Reed & Co, Inc.
Office Management and Administration Natural Gas Contractor for Centerpoint Energy Directly assist company President in any and all areas of office administration and operation.
Open/close office for daily for business. Assists the Construction Manager and Job Foreman with daily work order and material processing thru mobile data. Reviews field information collected thru mobile data as transmitted by Job Foreman, and reviews for accuracy. Reconcile all work order invoices for payment. Enter all work order information into Mobile Data system. Order materials via Centerpoint Energy SAP. Process weekly incidental charges for payroll, for Foremen. Work Order/Mobile Data Processing: Reviews all completed job information transferred thru mobile data and verifies completed information such as material type and quantities, footage and tap, and edits to reflect missing or inaccurate data correctly: Coordinates with Foreman to obtain missing or inaccurate information on submitted work orders. Customer service: Handles calls from builders to ensure timely installation of needed gas service lines. Handles concerns/complaints from builders and homeowners. Direct professional relationships with Centerpoint management team and Inspectors to properly execute scheduling and installation of gas service lines.
· Duties include accepting cash and credit card payments for student accounts, processing scholarships, reconciling Campus Bookstore and Café registers daily, making appointments, answering calls to the office, scheduling meetings and assisting the Student Accounting Coordinator, Executive Director of Admissions, and Student Recruitment Coordinator as needed, along with other duties in the job description. · Prioritizes Coordinator’s and Executive's time and calendar, to include scheduling and booking travel arrangements. · Prepares invoices, processes vouchers, and reconciles monthly credit card charges. · Receiving and sending correspondence through mail and email, prepare reports and memos. · Makes high level contacts of a sensitive nature regarding routine and non-routine issues with both internal and external individuals, requiring a high level of discretion and diplomacy. · Understands, in varying degree, the requirements of the executive, in order to prioritize issues according to urgency and to allocate the executive's time for scheduled events and meetings. · Office operations: Assists in ensuring that administrative operations run smoothly for the Student Accounting, Admissions, and Student Recruitment Offices including such tasks as researching, ordering, receiving office supplies/equipment and handling travel and entertainment reimbursements. · Front-line problem-solving: Serves as front line receptionist for Executive Director of Admissions, Student Accounting, Admissions, Student Services, Financial Aide, and Student Recruitment Offices. Functions as the gatekeeper, ensuring that only those issues that warrant attention are brought forward.
· Oversaw operations of all household systems and procedures on a seven day a week timeline. · Delegated daily tasks to promote equal division of labor between five children. · Managed financial records with emphasis on accounts receivable and payable vs monthly budget.
· Daily duties included opening/closing gym, cleaning and maintaining facilities and all gym equipment, coaching of group classes. · Helped members with fitness goals and taught them proper form and techniques to ensure safety and avoid injury.
· Directly responsible for the management of personnel during daily shifts including holding pre-shift meetings, maintaining constant call/radio station coverage, and coordinating with other managers as needed. · Responsible for accurate entry from paper forms to the National Crime Information Center (NCIC) and Texas Crime Information Center (TCIC) databases. · Management and maintenances of warrants, orders of protection, stolen property, missing persons, runaway juveniles. · Responsible for dispatching Police, Fire, and EMS calls for the entire county of Fort Bend TX consisting of over 580,000 residents plus more than 30 police, fire, and EMS agencies. · Maintained high levels of confidentiality and security of sensitive data. · Exhibited good customer service and communication skills while handling calls on a daily basis. · Responsible for training new hires to the communications department. Mentoring and guiding new employees and ensuring proficiency in certification standards are maintained. · Maintain a professional and compassionate demeanor at all times during extremely high profile calls to ensure accurate information is obtained for an adequate response.