Kenya
Founders move fast. I make sure nothing gets overlooked. I am a remote Operations and Executive Assistant with 12+ years of experience helping founders, startups, and small business owners stay organized, focused, and ahead of their to-do lists. I have supported global-based agencies, content creators, and early-stage startups, managing everything from high-volume inboxes and complex calendars to grant databases, project trackers, research, copywriting, and founder check-ins. Here is what I bring to the table: Inbox & calendar ownership: I handle communications end-to-end so founders do not have to. I have increased email response rates by 30% and saved clients 20+ hours per week. Systems & project management: I build and maintain trackers, SOPs, and workflows in ClickUp, Notion, and Google Sheets that keep teams aligned and deadlines met. Grant research & submission: I have built funding databases with 500+ entries across different industries and submitted 30+ applications, supporting founders in securing grants, pitches, and accelerator opportunities globally. Research & prospect intelligence: I research 100+ clients and prospects monthly, turning raw data into actionable insights for outreach and relationship management. I work across different time zones, communicate proactively, and operate like a true right hand, not just a task executor. Open to remote Executive Assistant, Operations Assistant, and Founder Support roles.
Manage client communications/week across US Pacific Time, maintaining 100% response rate. Handle 70–80% of client-facing emails independently. Track all tasks and follow-ups in ClickUp with a 0% missed-response rate. Research 100+ prospects per month to support the agency owner's outreach strategy.
Save the client ~20 hours/week by managing inbox, calendar, and scheduling. Increased brand collaboration response rate by 30%. Maintain Google Sheets campaign tracker for 100% of active deals and posts to make sure nothing is missed. Coordinate 10–15 brand calls/meetings per month with zero double-bookings. Negotiate and refine brand contracts so the creator avoids risky clauses and secures favorable terms on compensation, usage rights, and IP ownership.
-Conducting in-depth research on diverse topics, ensuring accuracy and credibility in all written content. -Successfully managing multiple projects simultaneously, consistently meeting tight deadlines and client expectations. -Operating independently, demonstrating a high level of self-discipline, motivation, and accountability. -Building and maintaining strong relationships with clients through regular communication, feedback integration, and delivering high-quality work. -Adapting writing style and tone to fit different industries, audiences, and content formats, showcasing versatility and flexibility.
Built a 500+ record Notion-based grants and events databases spanning health, medical devices, and femtech opportunities across three continents, significantly increasing investor and funding visibility and application targeting. Built trackers on Notion to ensure that grant deadlines were missed by less than 5% Submitted 30+ grant applications, expanding potential funding pipeline by $5K+. Created a 100+ lead database of US celebrities and influencers with successful IVF journeys and driving investment outreach on Instagram that achieved a 27% response rate and 13% interest in investing in the company. Reduced leadership coordination time by ~10 hrs/week. Led weekly founder check-ins to align strategy and priorities.
-Oversaw daily operations, ensuring efficient and smooth running of the business. -Managed stock levels, ordered supplies, and tracked inventory to prevent shortages and excesses. -Provided excellent customer service, handling inquiries, and resolving complaints to ensure customer satisfaction and loyalty. -Developed and implemented sales strategies and marketing campaigns to increase revenue and brand awareness. -Managed budgeting, bookkeeping, and financial reporting to maintain profitability and financial health. -Recruited, trained, and supervised staff, fostering a positive and productive work environment. -Negotiated with suppliers and maintained strong relationships to ensure quality products and favorable terms.