Brazil
I’m an experienced Executive Assistant who helps CEOs, C-level executives, VPs, and founders stay organized and focused. I handle everything from inbox and calendar management to travel coordination, project management, and CRM tasks using tools like HubSpot, ClickUp, and Notion. I make workflows smoother and help executives maximize their time. I'm also trilingual (English, Portuguese, and Spanish) and can operate globally. I’m open to freelance, contract, or full-time remote roles and available across multiple time zones (PST, MST, CST, EST, GMT, and CET). Reach out to me so we can discuss how I can provide reliable executive support for you or your organization.
Provide high-level administrative support to CEOs and executives globally. Manage email and calendars, ensuring scheduling efficiency. Coordinate travel, meetings, and logistics across time zones. Utilize tools like Notion and ClickUp for task management. Assist with CRM management (HubSpot) and data organization. Handle confidential communications with discretion.
Called market research participants to verify screening criteria and confirm interview appointments. Managed interview sessions and provided support as needed. Facilitated interview sessions in English, Portuguese and Spanish.
Performed virtual assistance tasks for the Vice President. Used ClickUp and Notion to manage projects and coordinate the production of video content, podcast episodes and social media content with the team of video editors and graphic designers. Organized and maintained cloud storage folders, following a proper naming methodology for files and folders. Posted social media content manually and with automated tools like Metricool. Edited podcast episodes for several clients in EPM's portfolio. Cut highlight clips from podcast episodes for sharing on social media - Over 1000 clips cut. Added and managed real estate listing pictures and videos on Aryeo platform. Performed various other administrative tasks.
Key Responsibilities: Provide comprehensive administrative support to the CEO, ensuring efficient operation of both the Real Estate and Technology companies. Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Act as a liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality in all communications. Prepare and edit correspondence, reports, and presentations. Support marketing and online presence efforts. Assist in the recruitment and hiring process, from job posting to initial screening and coordination of interviews. Handle personal assistant tasks for the CEO as needed, with a keen eye for detail and discretion. Facilitate project management tasks, ensuring deadlines are met and projects are progressing as planned. Perform other related duties as assigned, demonstrating flexibility and a can-do attitude.
Provided administrative support and managed a variety of personal tasks for the CEO. Managed email and phone calls promptly and professionally Scheduled appointments and maintain an up-to-date calendar Arranged travel plans and ensured all necessary arrangements are made Handled household tasks such as organizing, shopping, and managing bills Managed social media accounts and online presence Conducted research on various topics as requested Prioritized tasks as needed and maintained confidentiality Managed orders, invoices and fulfilment on Shopify Did basic bookkeeping on QuickBooks Managed Shopify store by adding products with photos, descriptions and prices Managed shipping for orders and sent tracking numbers and updates to customers Posted ads for items for sale on specialized high-end equipment websites Booked flights and hotels for CEO for business trips and industry events