San Jose, California, United States
I am a self-starter experienced in coordinating all facets of marketing tradeshows/events, projects and executive briefings. Highly-motivated independent and resourceful team player, proven to multi-task and meet deadlines under pressure. Organized and detail-oriented with a dedication to proactive communication. Recognized for growing positive relationships with clients and colleagues at all organizational levels.
Managed US corporate tradeshow and field sales events, organized planning meetings, project managed tradeshow/event deliverables and annual distribution marketing plans as well as coordinated executive briefing meetings. Created reports and presentations, processed contracts, purchases, invoices and managed events calendar. •Coordinated and executed all aspects of tradeshows and events with budgets up to $500K, ensuring accountability for action items and on-time completion. •Managed event logistics and deadlines for events meeting tight deadlines with success. •Organized executive briefings, including multi-party scheduling, presenter coordination and logistics, helping progress and close opportunities. •Interacted with high-level executives, marketing, sales, engineering and internal/external customers, coordinating effective participation in tradeshows and executive meetings. •Created new reports for tradeshow and regional field budgets which provided reporting accuracy for spending and comparison, leading to effective budgeting. •Collaborated with team in developing $38M in opportunity pipeline, managing the process of how leads were collected at events which included qualifications, reports and sales distribution. •Maintained project related tracking documents for updating teams and business units, ensuring tradeshow schedules, deadlines, budgets and lead reports were readily available and accurate. •Reduced completion time of marketing deliverables by proactively engaging required participants and timely follow-up. •Coordinated distribution of marketing collateral and materials to and from events, meeting tight deadlines and ensuring prompt return to inventory. •Maintained inventories of tradeshow/event materials, equipment and executive briefings, negotiating with vendors for best cost and value. •Maintained detailed tradeshow and events calendar with accuracy. •Processed contracts with legal increasing turn around time by working with the legal dept.
Provided administrative support to Vice President (VP) of Worldwide Sales and Sales Organization. Produced executive presentation materials for use in sales, board and customer meetings on time and with accuracy, including reports, charts, graphs and tables. Coordinated all business travel, domestic and international, including the processing of necessary visas. •Processed purchases for sales organization, ensuring prompt handling in order to receive payment and distribution. •Coordinated and organized both domestic and international sales meetings and calls, creating more consistency in participation and attendee meeting information. •Managed documents of a highly confidential and critical nature with appropriate sensitivity. •Scheduled and managed calendar for VP of Worldwide Sales, preventing double bookings and ensuring VP was on time and prepared. •Monitored internal and external communications, addressing each in an expeditious manner and bringing critical issues to the immediate attention of executives. •Coordinated interview and hiring activities ranging from scheduling interviews to organizing travel and training, requesting proper computer and network access be established to ease transition. •Created, processed and obtained expense report approval, guaranteeing prompt payment.
Created and managed weekly distribution of sales reports including forecast, POS, backlog, quotes, and inventory on time and with high level of precision. Managed sales representative’s distribution commission payments with accuracy and consistency in compliance with agreements and company procedures. •Led Customer Relationship Management System updates, training and troubleshooting as well as working with users and software developers, defining and implementing new features and resolving problems. •Implemented and managed forecasting system, collaborating with departments to identify system requirements and ensure compliance. •Coordinated hiring activities and scheduled departmental orientation meetings and trainings, as well as coordinated computing needs and access privileges to corporate data sources via IT. •Investigated and resolved customer invoicing problems, securing approval and working with finance/customer service to guarantee proper action was taken to reconcile accounts. •Processed sales and marketing organization requisitions, purchase orders, invoices and check requests, ensuring accuracy and timely processing.
Prepared and analyzed monthly, quarterly and annual sales reports for sales team and management. Managed all aspects of customer accounts, including account information, quoting, order / backlog management, product delivery, and return authorization processing. •Secured and processed new account information and requests for credit limit increases. •Promoted company products, matching and meeting customer’s needs. •Processed 24-hour turn around quotes, encouraging customers to expedite order placement. •Communicated customer requirements to manufacturers, ensuring achievement of customer requests. •Validated and negotiated manufacturer’s costs, increasing company revenue and saving customers money.