Chandler, Arizona, United States
Collaborate with hiring managers to understand staffing needs and role requirements Create compelling job postings and source candidates through various channels (LinkedIn, job boards, referrals, etc.) Screen resumes and conduct initial interviews to assess candidate fit Coordinate interviews and manage communication between candidates and hiring teams Maintain accurate records in our applicant tracking system (ATS) Ensure a positive candidate experience throughout the recruitment process Track metrics and provide insights to improve hiring efficiency
HR Analyst Intermediate Arizona Department of Economic Security 9/19 – Current Collaborate with hiring managers to plan out a strategic recruitment Develop appealing job announcements to post live on State’s job board along with partnering sources Perform investigations and research for salary analysis for each recruitment to determine if an inequity is taking place Create and maintain requisitions on State’s Talen Acquisition system while keeping detailed notes throughout the process Work closely with hiring managers who may need guidance or assistance throughout the process by explaining procedures, guidelines and employment laws Perform backgrounds checks, employment verifications, education verifications, employee file reviews, driving records reviews and central registry checks for applicants if position requires Review resumes for qualifying skills, education, and knowledge to present to hiring managers for review Create reports on weekly recruitment process, and monthly metrics Research and develop a strategy for the usage of Social Media for job openings Reviews and prepared Class & Comp Senior HR Analyst Arizona Department of Economic Security 9/17 – 9/19 Support management with LEAN processes such as project management, visual management and process improvements Manage, coordinate, lead and track projects with internal and external customers to ensure timely completion. Produce a variety of reports, develop charts and update/maintain HRA metrics for huddle board Conduct research and prepare correspondence on HR related issues and track major projects Develop presentations and present to and/or train HR staff Work with HR liaisons to resolve discrepancies in reference to Class & Comp and Talent Acquisition Analyze all DES Division’s Class & Comp actions prior to submitting to management for approval to ensure completion, accuracy and following policies and procedures.
Collaborate with hiring managers to plan out a strategic recruitment Develop appealing job announcements to post live on State’s job board along with partnering sources Perform investigations and research for salary analysis for each recruitment to determine if an inequity is taking place Create and maintain requisitions on State’s Talen Acquisition system while keeping detailed notes throughout the process Work closely with hiring managers who may need guidance or assistance throughout the process by explaining procedures, guidelines and employment laws Perform backgrounds checks, employment verifications, education verifications, employee file reviews, driving records reviews and central registry checks for applicants if position requires Review resumes for qualifying skills, education, and knowledge to present to hiring managers for review Create reports on weekly recruitment process, and monthly metrics Research and develop a strategy for the usage of Social Media for job openings Reviews and prepared Class & Comp
Support management with LEAN processes such as project management, visual management and process improvements Development and maintain trainings and guidelines on a variety of HR actions Manage, coordinate, lead and track projects with internal and external customers to ensure timely completion. Produce a variety of reports, develop charts and update/maintain HRA metrics for huddle board Conduct research and prepare correspondence on HR related issues and track major projects Develop presentations and present to and/or train HR staff Work with HR liaisons to resolve discrepancies in reference to Class & Comp and Talent Acquisition Analyze all DES Division’s Class & Comp actions prior to submitting to management for approval to ensure completion, accuracy and following policies and procedures.
Input new hires into HRIS on a bi-weekly basis Calculated salary adjustments Processed promotions, demotions, lateral transfers and shift changes for approximately 3,000 employees Prepared and or/verified all incoming employee and salary actions and keyed into HRIS in accordance with ADOA personnel Rules, agency Policy and Procedures, State and Federal laws. Worked with HR liaisons to resolve discrepancies Worked with employees on billing for benefits that are in a non-paid status Completed new hire orientations for new employees Provided guidance and training to HR liaisons Generated reports from HRIS and audits on actions keyed Completed file reviews and index onto Base/Data imaging (OnBase) Met weekly deadlines and ensured shifting priorities where met Participated in weekly Huddle Board meetings with team Created standard processes for daily work
Supported management with LEAN processes such as visual management and process improvement Field telephones calls and took messages, maintained calendars, scheduled meetings, prepared agendas, meeting minutes and presentations for the Chief of Human Resources Officer Participated with management weekly on the Tier Board providing updates on process improvements Supported the HR Office staff by coordinated and/or served on special projects and teams Served as the personnel coordinator/advisor for various offices, administrations and units under the DCS Director and Deputy Directors Point of contact for high-level entities for all personnel actions, including classification and compensation actions, employee relations issues, posting and filling vacancies, and updating employee records Served as the link between the administration/office and the appropriate area of the Human Resources Office, provided oversight and technical advice, and completed and submitted administrative paperwork Developed, reviewed, and maintained HR policy and form libraries, ensuring compliance with applicable statutes and rules; drafted new policies, procedures, and forms Served as DCS Wellness Coordinator between DCS and ADOA Administered the DCS Exit Interview Survey; collected confidential data for reporting purposes Performed researched and analyzed a variety of HR subjects, including pending legislation and rule revisions, and drafted reports and impact statement Coordinated Community Volunteer Placement Time management, prioritizing and completing tasks Updated Position Descriptions (PD) and processed salary schedule requests Designed and developed recruitment plans Reviewed, approved and processed all personnel paperwork by verifying information from the HRIS Served as the HR liaison conducted initial salary analysis for special entrance and special promotional rates; worked collaboratively with Classification and Compensation unit for any escalated needs; reviewed and understood jo
Tracked and purchased office supplies for office Field telephones calls and took messages, maintained calendars, scheduled meetings, prepared agendas, meeting minutes and presentations for the Chief of Human Resources Officer Researched HRIS and Talent Acquisition in conjunction with the Agency of Workforce Development (AWFD) Chief Served as the Employee Recognition Committee (ERC) Chair; coordinated, organized, and planned agency recognition events Tracked, monitored, and reported special assignments and Governor appointment requests Obtained agency training compliance reports for monitoring of completion requirements Received and tracked EEOC requests Generated monthly ADOA Performance Management and Administrative Leave Activity Report Lead and participated in special projects and teams Conducted MAP and Talent Acquisition implementation initiatives
Performed confidential administrative tasks which included preparation of correspondence, confidential documentation, data and written reports Field telephones calls and took messages, maintained calendars, scheduled meetings, prepared agendas, meeting minutes and presentations for the Chief of Human Resources Officer Coordinated administrative matters between organizational units, divisions, and other agencies including matters concerning personnel action requests and information Collected personnel action forms and salary application requests on behalf of Chief of Hunan Resources Officer, communicated status and results to Division’s contacts Collected and tracked Classification Action documentation on behalf of agency Coordinated Employee Relations (ER) Committee Meetings Served as point of contact for personnel related matters and advised and coordinated with appropriate staff and units Served as the HR liaison conducted initial salary analysis for special entrance and special promotional rates; worked collaboratively with Classification and Compensation unit for any escalated needs; reviewed and understood job requisitions; source and screen resumes for open positons; applied knowledge of full life cycle recruiting to fill positions; conducted telephone screens to further qualify applicants for open positions; ensured timely communication with candidates and hiring managers
Responsible for the overall administrative management of the Office of Human Resources Performed a variety of administrative functions to support the Chief Human Resources Officer Managed and balanced varied administrative functions; compiled information, compared and reviewed reports, composed letters, memos with high degree of discretion, professionalism and independent judgment; scheduled meetings and conferences Created and maintained employee relation files and provided confidentiality and discretion in all matters where information/action/paperwork is concerned. Prepared correspondence and documents; compiled confidential databases and reports using SharePoint for personnel actions, employee relations and new employees; completed timely projects using HRIS and Talent Acquisition Maintained calendar for manager, scheduled meetings, coordinated administrative matters with internal and external customer; answered phones; directed inquiries to appropriate staff
Duties included initial public contact for all Arizona Labor Department business Answered public inquires by phone, in person or through wage claim applications and correspondence Provided information to customers regarding wage claim, minimum wage and youth labor programs accepted applications for wage claims and verification Completion of the application process and answered questions regarding the status of claims throughout the claim process Performed clerical duties in support of all Department’s operations Assigned wage claim numbers Created files Prepared written reports for leadership Prepared and sent notifications to employers regarding the claim process