Amsterdam, North Holland, Netherlands
Senior Operations and Office Management professional with extensive experience across finance, HR, and business operations in international, high demand environments. Known for a calm, execution-driven approach and solution-focused mindset. Comfortable working in fast paced organizations where clarity, accountability and speed are essential.
✓ HR, Expat and Payroll support Create monthly WCS file for our payroll service provider Onboarding, offboarding, NAW data, maternity- and sick leave administration Contact with UWV, pension provider, insurer Expat Relocation support, apartment contract negotiations, contact with IND and coordinating with immigration lawyers Salary calculations, submit 30% ruling, expense claims for GWL and travel Draft expatriate secondment and assignment agreements, liaise with Tokyo office ✓ Finance Fully responsible for all payments, VAT, Corp tax, budgets, cash book reconciliations, month-end activities ✓ Health & Safety Trained Emergency Response Officer (first aider, fire warden) & Prevention Officer In collaboration with Compliance team create and manage the office risk assessment (RI&E) and action plan Coordinate evacuation plan and annual fire drill within our office at the WTC building, Zuidas ✓ Events Coordinate our annual summer reception for more than 150 clients ✓ Office & IT Managing the day-to-day office; supporting 16 people with everything they need General building maintenance and communication with landlord First-level IT and hardware support; manage work stations, order supplies Facility Management, (re-)negotiating contracts and vendor management
✓ Business travel arrangements Flights, accommodation, rental cars, Visa, Covid-related documentation and test appointments Processing of travel budget approvals, invoices, expense claims and scheduling ✓ Finance Supporting the team with invoices, budgets, credit card statements, month-end activities ✓ Health & Safety Trained Emergency Response Officer (first aider, fire warden) & Prevention Officer In collaboration with Arboned; create and manage the office risk assessment (RI&E) and action plan Coordinate evacuation plan and annual fire drill within our office at the Atrium building, Zuidas Business Continuity Plan; created and managed together with HQ admin in Singapore ✓ People & Events Personal Assistant to Head of Department and managers visiting the NL office Onboarding new hires, meeting invites, office keys and company policy introductions Expat services; arrange for Dutch, English classes, IND Visa payments, assisting HR (Virtual) Team bonding; Kahoot! quizzes, organize boxing & yoga classes, picnics Event planner; Logistics Offsite in NL, holiday celebrations, cooking workshops and birthdays ✓ Office & IT Managing the day-to-day office; supporting 31 people with everything they need General building maintenance and communication with landlord First-level IT and hardware support; manage work stations, order supplies Sustainability; promoting a green environment, recycling, plant workshops Facility Management, negotiating contracts and vendor management
Invoicing Solar Energy portfolio Belgium & Office Management
Responsible for all financial activities related to AP, AR and month-end closing and assist HR in advising employees with regard to company policies, pensions and collective health insurance.
Responsible for reviewing the work executed by GSSC (India), assure this is carried out accurately and in a timely matter and also actively engage in improving related KPI’s and financial processes. Preparing the weekly cash flow reports and analysis of income and expenses and GL.