Abuja, Federal Capital Territory, Nigeria
Arrange mobilization for visit/excursions upon request by the country supervisor. Perform basic administrative/secretarial/reception duties; such as running errands to assist the country coordinator. Engaging in market surveys on basic materials for home or office use. Making all necessary travelling arrangements such as bookings, and other logistics to ensure a well-prepared atmosphere for onsite supervisor or guests.
Handling of administrative duty; such as recruitment, human assets and management, requests management and queries, organizing and scheduling appointments, planning periodic meetings/training to enhance staffs efficiency. Invoice receipting, processing, and dispatch to client/follow-up. Maintain standard expenditure records and give monthly report, asset management and budget plan for incoming month. Engage in market survey and purchase of tools, consumables and kits on monthly or periodic bases has demand comes and inspection of office supplies. Shall compute and document (file) newly employed and existing staffs.
Develop and implement database, data collection systems, data analytics and other strategies that optimize statistical efficiency and quality. Coordinate administrative staffs employment process and documentation and close monitor during probation period. Acquire both primary or secondary information to maintain data systems towards clearer reporting via MS, Excel and other dimension as may be required. Shall evaluate all expenditure patterns from Missionary Station to ensure all critical elements are met with the intent of advising management on further action. Shall compute cumulative growth trend and make appropriate recommendations to the State and National Head Office (HQ).
Type documents such as correspondence, drafts, memos and prepared 3 reports weekly for management. Opened, sorted, and distributed incoming messages and correspondence. Purchase and maintained office suppled inventories, and always carefully adhered to budgeting practices. Welcome visitors and helped them either find the appropriate person or schedule an appointment Record, transcribe and distribute minutes of meetings to the appropriate officers.