New York, New York, United States
Conference Center Coordinator, Apollo Global Management Schedule and organize meetings in approximately 20 conference rooms Register all incoming guests with building security and greet with white-glove service upon arrival Lead weekly Hospitality department meeting to ensure all relevant teams are aligned on the week’s major events and field any concerns or requests from the previous week Cross-trained to cover the reception desk on every floor of the client's headquarters
Met and greeted guests and managed phone lines Managed reservations, assigned tables, and ensured seamless front-of-house operations in a fast paced environment at a Michelin Guide restaurant Resolved any costumer concerns and provided support as a liaison between the front-of-house and back-of-house staff
- Managed a team of 10 in reviewing 2,000+ documents daily to provide critical insights, supporting the trade desk in making informed and ethical investment decisions. - Supported the COO in alignment with company and individual priorities by managing meeting schedules, taking minutes, and drafting official communications to ensure key deadlines were met. - Supervised and coordinated all aspects of daily mailroom operations, including the receipt, sorting, and distribution of all incoming and outgoing deliveries, ensuring timely and accurate processing. - Oversaw inventory management and ordering for office and kitchen supplies, consistently negotiating rates with over 20 vendors on behalf of the company. - Coordinated 25+ meetings monthly, managing logistics for internal and external engagements, including catering, hotel accommodations, and all related arrangements. - Assisted the CCO in researching up-to-date SEC regulations for the trade desk compliance team and implementing COVID-19 testing and safety protocols for the entire family office of companies. - Onboarded and trained 60+ new team members across departments in common office procedures. - Restructured daily office operations, eliminating redundancies and standardizing workflows to improve efficiency by 20% across departments. - Oversaw a wide array of the company’s databases, including confidential employee information, client outreach, paper records, and training resources.