Nicole Caballero

Healthcare Virtual Assistant

Malolos City, Central Luzon, Philippines

About

Experienced Healthcare Virtual Assistant with over 7 years of supporting U.S. healthcare providers in patient services, insurance verification, and administrative operations. Proven expertise in medical intake, DME processing, and prior authorizations, including CPAP, BiPAP, ASV, and PAP Supplies orders. Skilled in verifying insurance eligibility and benefits through payer portals and direct carrier communication, ensuring accuracy and timely approvals. Strong background in handling inbound and outbound patient and provider communications, maintaining detailed documentation, and coordinating workflows to support efficient care delivery. Known for being detail-oriented, adaptable, and reliable in fast-paced remote environments.

Experience

  • Healthcare Assistant at VA Agency: TBO | Jiva Health
    Dec 2025 - Mar 2026 · 4 mos

    Audited scheduled sleep study patients; verified study type, authorization and physician details. Handles inbound calls from patients and physician offices regarding follow-up needs. Performs outbound calls to patients and physician offices.

  • Healthcare Virtual Assistant at Tactical Back Office, Inc.
    Jul 2022 - Mar 2026 · 3 yrs 9 mos

    I have several years of experience in medical intake and DME support through my roles as an Intake Representative, Respiratory Case Manager and Healthcare Virtual Assistant. I handled patient intake by collecting and verifying demographic and insurance information, ensuring all required documentation was complete before processing orders. In the DME space, I worked extensively with CPAP, BiPAP, and ASV orders—verifying eligibility, checking benefits, and managing prior authorizations. I also coordinated with physician offices to obtain missing documents and ensured all records were accurate and compliant. My experience has strengthened my attention to detail, organization, and ability to efficiently manage intake workflows and insurance processes.

  • Sleep Case Manager at VA Agency: TBO | Petersen Medical
    Jul 2024 - Nov 2025 · 1 yr 5 mos

    Processes CPAP, BiPAP, and ASV orders by qualifying documentation, verifying patient insurance, determining authorization requirements, and submitting prior authorization requests when needed. Handles inbound calls from patients and physician offices regarding follow-up needs and documentation requirements. Performs outbound calls to physician offices to request missing or required documents.

  • Intake Representative at VA Agency: TBO | Uptown Drug and Home Medical
    Sep 2022 - Jun 2024 · 1 yr 10 mos

    Processes CPAP and BiPAP orders by qualifying documentation and verifying patient insurance. Performs outbound calls to physician offices to request missing or required documents.

  • Healthcare Account Executive at Omega Healthcare Management Services
    May 2021 - Jun 2022 · 1 yr 2 mos

    Customer-focused healthcare support professional experienced in assisting with payment transactions, insurance updates, and basic billing inquiries. Known for delivering excellent service, clear communication, and accurate handling of financial and account-related concerns.