San Jose, California, United States
I’m an experienced Executive Assistant with a passion for creating order and efficiency in fast-paced, dynamic environments. From managing complex calendars and coordinating domestic and international travel to planning impactful offsites and team-building events, I thrive on ensuring every detail is handled seamlessly. My strength lies in my ability to foster collaboration, streamline processes, and provide exceptional support to leadership teams. I enjoy working behind the scenes to make things run smoothly, contributing to organizational success and creating an environment where teams can thrive. With a strong commitment to professional growth and building meaningful connections, I’m always eager to take on new challenges and deliver results that make a lasting impact.
• Calendar & Travel Management – Expert in managing complex executive calendars, optimizing schedules, and coordinating seamless domestic & international travel. • Event & Summit Planning – Plan and execute high-impact summits, and offsites, including global events. Drive team building and engagement initiatives. • Space Planning & Optimization – Strategically manage seating arrangements to enhance collaboration and operational efficiency. • Community Leadership & DEI Advocacy – Lead admin circles and serve as a council member for the Black@ Admin Community, fostering inclusivity and mentorship. • Admin Mentorship & Career Development – Mentor and coach administrative professionals, sharing best practices to elevate team success. • Operational Excellence – Streamline workflows, optimize processes, and collaborate cross-functionally to enhance efficiency. • Confidentiality & Executive Support – Handle sensitive information with professionalism, discretion, and integrity. • Swag & Budget Management – Oversee swag procurement and budgeting, ensuring cost-effectiveness and timely delivery. • Instagram Team | Meta (April 2020 – Dec 2021) – Provided high-level administrative support to three Directors, managing calendars, travel, and operational needs to drive business success. • Reality Labs | Meta (Dec 2021 – Present) – Support a VP and Director, optimizing executive operations, strategic scheduling, and cross-functional collaboration to drive impact at scale.
• Executive Support & Strategic Operations – Provided high-level support to the CIO, managing daily operations, calendar priorities, and strategic initiatives to drive efficiency. • Executive Event Management – Orchestrated high-impact corporate events, executive offsites, and leadership meetings to enhance strategic alignment, collaboration, and decision-making. • Complex Calendar & Schedule Optimization – Managed intricate scheduling for senior executives, ensuring seamless alignment with business objectives and priorities. • Business Communications & Executive Presentations – Developed polished business presentations and executive decks to support high-level strategic discussions. • Global Travel & Logistics Management – Managed domestic and international travel arrangements for leadership, ensuring seamless execution of business trips. • Finance & Expense Management – Oversaw budgeting and expense reporting in Concur, ensuring accuracy, compliance, and cost efficiency.
• New Hire Integration & Documentation – Oversee safety documentation for new hires, ensuring onboarding compliance and accessibility for Project Teams, Foremen, and Field Leadership. • Safety Documentation Management – Organize, maintain, and ensure accessibility of all EH&S safety documentation, including Safety Data Sheets (SDS) and project-specific files. • Training & Certification Management – Create and distribute training certifications, cards, and stickers to ensure compliance across projects. • Recognition & Program Support – Track recognitions through the EH&S Safety Star Program and coordinate EHS luncheons to promote safety culture and engagement. • Audit & Compliance Tracking – Maintain and analyze EH&S audit data and SBOs to identify trends and potential improvements. • Client & Field Leadership Communication – Collaborate with clients, field leadership, and peer administrators on safety documentation and compliance needs. • Client EHS Submittals – Complete and submit EHS documentation to clients as required. • Office Safety Programs – Ensure completion of office safety programs, including emergency evacuation plans, safety audits, and related tasks. • Additional EHS Support – Provide general support and complete tasks assigned by the EH&S Manager and Project Managers