Columbia, Maryland, United States
Talented, energetic and personable Administrator with proven experience in fast paced public and private sector positions. Strong background in all aspects of administrative support and customer service. Exceptionally dependable, creative problem-solver with the ability to achieve goals and meet deadlines while handling multiple priorities. Specialties: • Reputation for organization, time management, and delivering results that surpass company goals and objectives. • Professional image combined with persuasive communication, presentation and interpersonal skills. • Demonstrates the ability to deal discreetly and diplomatically with strong personalities, ensuring that company policies are followed while being sensitive to the needs of the employees. • Distinguished from others by intensity of commitment to exceeding performance expectations, reliability, and integrity.
- Executive Assistant to Project Directors for multi-billion dollar highway construction project (ICC). - Managed all aspects of ICC vehicle fleet. - Coordinated incoming and outgoing employee procedures. - Managed procurement of communication devices, safety equipment and office supplies. - Saved the project over $1000/mo by reconciling monthy phone bills.
2003 to 2009 Budget Coordinator Simultaneously, provided administrative support to both: CFO / EVP of Finance and Operations, and Comptroller, with daily office management, weekly meeting scheduling, coordinating business travel arrangements, and ensuring timely distribution of reports to executive team members; Served as a liaison with other departments and administered accounting document management. Maintained corporate data on three key corporate subsidiaries for the financial budget analysis team Updated the bank book with daily cash transactions for the parent company as well as two subsidiaries Compiled budget and financial analysis reports from each department director, and prepared and distributed those reports prior to weekly executive team meetings Provided clerical support and document management for incoming and outgoing purchase requisitions, contracts, invoices, cash advances, expense reports, and check requests from all departments of five companies
Reported directly to the Conference Services Director for conferences in Asia, Europe and the United States Tracked schedules and served as primary point of communication for 60 staff, typically for 10 days on site Spearheaded pre-conference logistics including; travel arrangements; securing visas; international correspondence; ongoing data entry and maintenance; helping to manage entire onsite registration process and document package production; and assisted with VIPs and with French translations. Researched and maintained relationship with vendors including IT techs, graphic designers, printers, limo and bus services, and tourist venues Modeled a positive attitude, resolving problems quickly in the high pressured pace of conference environment