Doha, Qatar
Bilingual (Arabic/English) administrative professional with 6+ years coordinating daily administrative and office operations across Qatar and Sudan — in trading, investment, and energy sectors. I specialize in organizing and archiving physical and electronic records, preparing official correspondence and periodic reports for senior management, coordinating meetings and travel logistics, and liaising between internal departments, external stakeholders, and government offices. Highlights: - Designed and rolled out a work-visa and employee-tracking system covering 50+ candidates with zero onboarding delays - Managed document control for 500+ project files across two power plant sites - Advanced Excel (Pivot Tables, VLOOKUP, dashboards) and Oracle systems for data entry and records - Master of Engineering Management, University of Khartoum Based in Doha with a valid QID. Open to Administrative Coordinator, Office Administrator, and Executive Support roles. Contact: [email protected] | +974 74439662
• Proficient in preparing and analyzing statistical reports, including Pivot Tables, charts, and analytical tools to produce accurate reports that support administrative decision-making. • Skilled in writing various types of reports, including technical, statistical, financial, and narrative reports, as well as preparing presentations and spreadsheets related to workforce projects. Capable of collecting, organizing, and presenting data in a clear and structured manner. • Experienced in organizing files, maintaining documents, recording and classifying data and information to ensure easy access and support for research and administrative activities.
Coordinate daily administrative and office operations, tracking administrative requests and ensuring completion within agreed timelines.
• Provides documentation support, including writing of technical, statistical, financial and narrative graphics report, include presentation creation and spreadsheet. • Preparation and review documents for clarity, completeness, and formatting. • Organizing and managing documents, ensuring accuracy and accessibility, tracking contract documents provided to customers for signing, scanning the signed contracts, adhering to regulatory requirements, and maintaining highly strict confidentiality of office records. • Provide support for associated activities that includes managing the schedule, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems as appropriate. • Help as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving. • Monitor the stock levels of office supplies and stationery, prepare replenishment orders, and provide support in the progress of monthly invoices.
• Supports the human resources department by screening, testing, and interviewing applicants. Documents and tracks human resources actions by completing forms, reports, logs, and records. • Provides orientation for new employees by providing information packets, reviewing company policies, gathering withholding and other payroll information, explaining benefit programs, and obtaining signatures for documents. • Maintains human resources records for employees by recording the hiring, transfer, termination, change in job classifications, and merit increase dates as well as tracking vacation, sick, and personal time. • Sets up and schedule complicated meetings for interviewees, hiring managers, employees, and department heads. • Accomplishes human resources department and organization mission by completing related results as needed.
Managed and archived all power plant project documentation (500+ files) for the Nyala and Al-Fasher sites, ensuring formatting accuracy, accessibility, and regulatory compliance.
Supported the full recruitment cycle and coordinated complex interview schedules for candidates, hiring managers, and department heads.
Air Cargo services Exports & Imports Operations Control