Belgium
Manage and control the Financial Accounting activities, ensure that the activities are delivered and in line, according with Service Level Agreement. Ensures the team works according with agreed processes, making optimal use of existing tools. Identifies opportunities for improvement. Implement and take ownership on action plan for missed operational and contractual targets. Maintain and validate documentation: job aids, process flows, contingency plans, AP coding template, Period-end timetable Responsible for quality control of outsourced Financial Accounting activities Support the audit process (internal and external) in the most efficient way Implement and take ownership on action plan to reduce dependencies, involving all required parties Validate balance sheet accounts reconciliation Perform the analytical review (Balance sheet and Profit & Loss) Bank reconciliations and clearing payments Bank administration: maintain and follow-up on contact with the various (in house) banks with regards to bank portals, bank queries and bank administration Execute manual payments and payment runs as per schedule and work instructions. Ensure proper follow-up of all payments that have run into error. Booking banks and internal movements, ensuring the timely and correct processing and execution of payments.
Reconcile the various Accounts Payables, clearing accounts monthly (e.g. EFT, foreign, manual payments, BiT, cheques and direct debits, netting accounts) according to targets and expectations set by TL/SPV. Process GL postings and journals (JV-tool, SAP Upload tool) for entries related to these Bank-in-Transit accounts. Specifically for DD reconciliation, chase vendors for missing invoices and initiate start or change of DD contract when situation desires this. Provide internal and external auditors with all relevant information needed to perform an audit related to these Bank-in-Transit accounts. Maintain action log on C/A reconciliation. Escalate any items on / using the action log to TL/SPV when all possible actions have been exhausted or have no desired results. Provides expertise input into projects / workshops / service meetings when required. Intercompany reconciliation reports. Reporting A/P and A/R in Crest. Crest accruals / reconciliation.
Booking of invoices and perform recodes via Internal documents creation Maintain the Coding matrix Prepare and process payment runs from proposal trough to the bank payment instructions Perform month end closing / reporting Prepare month end accruals / journals Support GL by performing regular P&L accounts reconciliation Perform AP Trial Balance reconciliation, analyzing in parallel the DPO’s and vendor aging Perform interfaces reconciliation Minimize the need for corrective actions by adopting a “right first time” approach Evaluate tasks and processes to contribute for continues improvements Ensure positive relationship with the business partners
Responsible for the validation and billing of Inbound transactions Handle customer specific requirements prior invoicing Sort and dispatch invoices to send to relevant customers Ensure immediate communication with internal customers with the purpose for correct billing Prepare all relevant documentation for reversal shipments Registration of Duty paperwork in the existing tool in house Contact with QH to resolve customer queries Ensure timely and accurate billing of all Inbound transactions