Summit, New Jersey, United States
Highly skilled professional with extensive experience providing administrative support to Chairman and CEO level executives at FTSE 50/Fortune 500 corporations. Performance-driven, natural self-starter who can work independently and execute appropriate office procedures with superior skills and judgment. Can effectively multitask and capable of operating on a global basis with outstanding ability to evaluate critical requirements and respond effectively and efficiently. Gatekeeper to all aspects of the CEO’s office.
• Oversee an ever-changing calendar of meetings, travel, philanthropic commitments, special events, speaking engagements and personal affairs. • Liaise straightaway with all direct reports, professional contacts, board members and staff • Prepare and manage monthly expenses. • Create detailed itineraries (domestic & international) securing ground transportation, accommodations, reservations/activities and travel documents • Monitor email and message flow and respond/delegate as necessary • Correspondence and communication coordination • Secure briefing materials for all meetings as well as press planners for media outlets • Maintain an extensive database of 7000 contacts keeping a very detailed log of appointments in the notes section • Organize and attend all regional and Board Meeeting, including corporate events and philanthropic commitments • Review all C-level travel requests to ensure its compliance with corporate guidelines • Manage numerous subscriptions and club memberships/professional affiliations and so much more!
• Oversaw an ever-changing calendar of meetings, travel, philanthropic commitments, special events, speaking engagements, and personal affairs. • Liaised with all direct reports, professional contacts, board members, and staff. • Prepared and managed monthly expenses totalling $15-20k, and managed annual travel budget of $450k. • Created detailed itineraries (domestic & international) securing ground transportation, accommodations, reservations/activities, and travel documents • Monitored email and message flow, and responded/delegated as necessary. • Coordinated all correspondence and communication. • Secured briefing materials for all meetings as well as press planners for media outlets • Maintained an extensive database of 5700 contacts, keeping a very detailed log of appointments in the notes section. • Organized and attended all regional and global meetings, including corporate events and philanthropic commitments. • Helped interview & hire Executive Assistants across our regions in person or via skype and helped onboard with procedures as needed. • Reviewed all C-level travel requests to ensure compliance with corporate guidelines. • Managed numerous subscriptions and club memberships/professional affiliations. • Managed personal bills and payments via power of attorney • Acted as a liaison for three personal residences; New York; Miami; and London - caretakers, contractors, security, and various vendors.
• Coordinated with EA team in London on a daily basis with a handover to New York at 9:30am • Very heavy North America calendar scheduling • Expense reports • Dictation • Liaise daily with Board of Directors within WPP, CEO’s of client companies and staff • Manage the investor relations conference calls • Organized all WPP board meetings and dinners held in New York
• Supervised a staff of 16 employees, departments included typing, rating, records, mail and supply and underwriting technical support units. • Interview and hire all new employees within assigned business units including coordination of training and annual performance appraisals • Prepared quarterly file reviews on policies to ensure adherence to company guildelines and product quality • Conducted weekly staff meetings to address additional training needs, areas of concern and overall compliance with company procedures • Communicated all changes from various insurance bureaus related to processing national business to technical assistants • Address all bureau criticisms • Managed the facility operations for 250 employees in the New York Office • Monitor and approve all expenditures, including petty cash, pool cars, telephone reports • Act as a liaison with Corporate Real Estate and Architects with all on-site projects, restacks and renovations • Maintained an on-site ticket printer in conjunction with United Airlines • Managed the approval and processing of all corporate invoices Prior position was EA to Chairman of the Board from 1982-1990 • Lead Assistant in a two-position office supporting the Chairman of the Board • Heavy calendar management • Expense reporting • Travel arrangements including accommodations, ground transportation and private jets • Supervised the junior staff • Coordinated board meetings and committee materials • Coordinated press releases • Traveled with the Chairman and attended monthly meetings at the Home office in San Francisco