Roodepoort, Gauteng, South Africa
• Project Management: Support my supervisor in planning, estimation, budgeting, financing, managing, and controlling of projects. • Conduct and monitor a risk management plan. • Monitor and keep track of the project process and control. • Administration capture and monitor daily workflow. • Filling of all project documentation. • Schedule feedback meetings with relevant stakeholders on a weekly/monthly basis. • Do regular visits to sites, and update stakeholders. • Suppliers and vendor liaison • Liaison between our office, management, regional office and contractors to identify and define projects requirements, scope and objectives. • Coordinate project activities, i.e planning, estimating, budgeting, financing, managing and controlling costs. • Present project presentation for proposals, preparations, schedules and budget. • Be the point of contact and follow up on queries and escalate to the relevant office. • Stakeholder- Management: Liaise with stakeholders to define project requirements, scope and objectives. • Document and Record Management: Implementation of a user-friendly system. • Ensuring both electronic and manual document correspond and files by enhancing retrieval and accessibility. • Control document distribution and Access.
• Core responsibilities and knowledge: Know and understand the policies and guidelines and structure of the department of Correctional services, in order to follow proper protocol. • Office Management: Manage the diary of the head from appointments to meetings. • Take minutes at Management meetings, amend and send minutes to all managers for inputs. • Screening and responding to calls and emails timeously. • Manage stationary and office expenditure according to allocated fiscal budget. • Arranging traveling and accommodation for the head. • Capturing and consolidating Annual Performance plan. • Drafting creating / assisting with presentations/reports/correspondence. • Information Management: Reading and responding to internal emails to keep on the loop with latest information from the desk. • Keep and treat sensitive information by not sharing it with others. • AD HOC Duties: Did duties of compliance officer between 2017-2019 when APP was first introduced.