Istanbul, Istanbul, Türkiye
Senior Executive Assistant with broad experience offering versatile skills with intermediate/advanced Microsoft Office in creating presentations, spreadsheets and documents using Outlook, Word, Excel, and PowerPoint. Exercises confidentiality and discretion; good judgment, strong integrity, a positive work ethic, is passionate about quality with commitment to exceptional service. Ability to prioritize and multi-task, demonstrates strong organizational skills and excellent follow-through proficiency. Highly motivated to exceed expectations and thrive in a fast-paced environment. Displays strong oral and written communication skills. Can touch type, works independently, high experience in office, management & event organizations, anticipates the needs of executives, relies on experience and judgment to plan and accomplish goals. Qualifications: Organizational skills and translation, expert as an "Expat & Personal/Senior Level Assistant". Fluent in English.Also studied German.
-Provide first class 1:1 administrative support to the General Manager: Manage complex travel itineraries & demanding diaries ensuring e cient scheduling of meetings whilst resolving diary conflicts. -Email management and handling confidential information for the General Manager. -Organise Executive meetings – agenda creation, managing speakers & presenters, taking minutes & actions. -Project manage and organise large events including All Hands Meetings. -Schedule meetings via video conference, conference calls and webex -Organise Executive lunches and dinners. -Coordinate meetings with external customers. -Liaising with administrators across the organization. Providing support, guidance and promoting collaboration. -Adhoc schedule and project support for the General Manager’s Turkey direct reports and departments across the organization. -Accounting Tasks – Purchase Orders, submit detailed cash and credit card expense claims.
GE Healthcare provides transformational medical technologies and services that are shaping a new age of patient care. Broad expertise in medical imaging and information technologies, medical diagnostics, patient monitoring systems, drug discovery, biopharmaceutical manufacturing technologies, performance improvement and performance solutions services help our customers to deliver better care to morepeople around the world at a lower cost. In addition, we partner with healthcare leaders, striving to leverage the global policy change necessary to implement a successful shift to sustainable healthcare systems. EAGM (Eastern Africa Growth Markets) Division is serving with 1700 + Employees in 5 Regions (Turkey & Central Asia, Russia/CIS, Saudi Arabia, Africa, Middle East & Pakistan) and the head quarter is based in Istanbul, Turkey. - Provides high level administrative and secretarial support to General Managers (2 of them are expatriates) within EAGM & EMEA Divisions. -Follow up on outstanding documents or actions. -Manage principal's calendars. -Make international travel arrangements and visa transactions for principals. -Schedule meetings, arrange teleconference and video conference sessions and coordinate events inside and outside the office. -Purchasing orders and prepares expense reports. -Support Executives in terms of Accommodation and travel arrangements and high level important meetings. - Ensure compliance and develop administrative operation policies & procedure Collaborate with other Assistants across the organization. - Onboarding to new team members
- Plan and organize of daily tasks of senior director (for both personal and business support of activities. - Maintenance of meeting and appointments schedule, handling business travel plans, organization of events (Country visits, Routine Operational and Partner Meetings). - Acting as an interface between senior director and his management team, follow up the management routines of the office, including liaising with Country Managers and direct reports and field/bottling partners. - Managing office resource and information, handling office order (processing, routing, and storing files) and supporting & preparing presentations. - PR for the visitors to Turkey and senior management`s direct reports (designing gifts, cards, stationary, etc…) and leading maintenance of communication internal / external suppliers for the best representation. - Preparation and follow up expense reports and home leave account. - Supporting and coordinating other secretaries
-Provide executive administrative support for Marketing Deputy GM & group: maintain a complex calendar and prepare for meetings, schedule travel logistics in some cases, interact professionally with all contacts, affect a timely flow of information, assist with correspondence and filter postal mail, schedule calendar for external speakers or visitors, manage and coordinate contacts for related logistics, reserve conference rooms, assist with lunch on/dinner arrangements -Prepare presentations, reports and correspondence from draft, photocopy, fax, process incoming & outgoing mail -Ensure compliance and develop administrative operation policies & procedure -Coordinate other administrative projects as assigned. -Support Marketing Department about major business reviews such as Executive Meetings, Executive visits, Mid-Yer, etc -Collaborate with other Assistants across the organization. -Onboarding to new team members -Purchase Order Process Ownership: Purchase Order generation, follow up of invoice with the vendors -Resolving Partner invoice issues, Manage new vendor request process, relationship management, sponsorship contract preparation -Sample Ordering Process -Storage Coordination -Collaborate with cross groups; Finance, EPG, SMS-P, HR -Responsible for internal tools, follow marketing budget, forecast, accrual management. -Supporting events such as internal kick–offs, new year or partner events -Contributing to planning and execution of company staff events and social responsibility projects
- Ensuring office operations for the CSO by carrying out the internal / external communication, official correspondence, documentation. - Assisting CSO in carrying out his daily responsibilities. - Providing support to the Sales & Customer Services department in internal / external activities, events . -UEFA Championship, Formula 1 Organizations - Keeping & Maintaining the calendar and the correspondence of the CSO and general Sales & Customer services activities. - Organizing meetings on behalf Head of CSO, making travel arrangements on behalf Head of CSO. - Providing support to the CSO in implementing office procedures and making sure that administrative documents are kept up to date. - Preparing weekly, monthly and quarterly department reports & presentations.
- Develop events and projects for corporate & HV customers which are in line with marketing strategies. (UEFA Championship & F1 Organizations) - Develop and Organize internal meetings; which are quarterly organized sales meetings, monthly organized - Dealer’s meetings. - Manage the project budgets and make optimization. - Deal and manage the event agencies. - Ensure event projects are very well managed. - Preparing required daily, monthly, annually based reports, presentations and necessary data searching, analyzing the data for Corporate sales to meet the goals. - Planning and organizing the management meetings, activities - Follow working processes and make sure they are followed by the related parties. - Prepare and present the reports that shows value adds to supply profit for the company.