Amsterdam, North Holland, Netherlands
As an Executive Assistant with over a decade of experience, I am at my best while working at a company that nurtures proactive people. I would like to be part of a high-performing team, within an innovative, people oriented and forward looking company. Where I can lead various projects and have the freedom to take initiative. I am accurate and I go above and beyond in my work. My creative thinking helps me to find solutions and turn ideas into action. I have strong organisational skills. Meeting deadlines with a fine attention to detail. Furthermore, I am a leader when I need to be and always supportive. When I make strategic decisions, I succeed. How may I contribute to the productivity and efficiency of your organisation? Looking for: Permanent position ~ Full time ~ On site ~ Hybrid ~ Executive Assistant ~ Personal Assistant ~ Senior Management Assistant Curious about my skills and experience I have gained over the years ? Let’s connect: + 31(0)6 148 828 87 ~ [email protected] ~ 🍵
~ Started providing my remote services during the COVID pandemic, while overseas. I am actively pursuing a fulltime permanent position. » Services: Tailored assistant services upon request, offering long-term support and short-term assistance.
~ Coffee & Tea Industry » Support: Extensive support of 2 ExCo Members, such as: complex diary and travel management. Prepare this in the most effective way, specific for the President of LARMEA, holding multiple Russian passports, with strict visa and entry requirements and supervision of Russian government, keeping in mind the political changing situation in the world. Assuring high intensive travel to remote places with different timezones goes as comfortable and efficient as possible. Planning the LARMEA yearly travel schedule, aligned with the regional GM “UAEECA, RU, BR, USA, MEX, MEA & GBD” to coordinate weekly visits to different markets and their coffee, tea farms. Working close with Assistants within the region. Support on private matters such as: translation, tax, educational, residential, family matters, private car service, fine dining. » Events: Coordinate regional in- and external events, team activities, assist during press releases and Board meetings. Within my expectation and budget. Personal accomplishment: Organised a successful regional LARMEA leadership meeting, that took place on multiple location; a characteristic canal house, the HQ and Douwe Egberts in Utrecht. Fully entertained for 3 days. Personal accomplishment: Organised a successful external team events for the Legal & Corporate Affairs team, with the aim to bring the teams closer together. Fully entertained for 2 days. Working close with the leadership team on the full content and the presentation. » Finance - Legal: Coordinate the yearly regional budget meetings for all markets, as a preparation for the presentation to the Board, working close with the Financial Director. Various legal assignments and special projects to coordinate. Drafting and editing legal documents and presentations, monitor the signing process, working close with the Legal and Corporate Affairs team. Review of monthly expenditure and making expense reports.
~ IT Industry » Support: Report to the COO, support of the CEO (main focus) and full board. Resource for the Global organisation for office and Board related inquiries. Extensive support such as: complex diary, travel management, fine dining, private car service, align with our private chef, reception team and facility manager about board and office related activities and events. Working close with Bridgestone Assistant team to support with Bridgestone Global events, activities, Board meetings and year planning. Personal accomplishment: Coordinate the office move to the new HQ in The Valley building in less than 3 weeks. The opening ceremony and festivities were live broadcasted and employees received a smart & green welcome package. » Office Management: Prioritise workload involving multiple large projects, various coordinating activities in collaboration with the Senior Project Manager, such as: create from scratch, implement, communicate and evaluate new office procedures. Supervise external reception team, facility, catering, cleaning and security service. Encourage a similar and efficient WoW, intranet, smart office, vendor management, safety procedures, look and feel, sustainable and green office. Manage ongoing construction work. All to maintain a smooth running office. » Events: Coordinate all internal and external events, activities and BMS Board meetings and combined activities with Bridgestone Board members. Personal accomplishment: Welcomed all top leaders (150 p.) to the new BMS HQ. The Valley was the sustainable centrepiece of a 2 day global event, which was broadcast live. Selected, visited and conducted contract negotiations with hotels, ‘dinner’ venues and external event organizers. » Finance - Legal: Financial support for the COO, regarding office budget, review of monthly expenditure. Administrative and legal support for the full Board, preparing, reviewing contracts. Close collaboration with the Legal, Financial and HR department.
Temporary position during Covid ~ Pharma Industry » Support Team related and cross functional activities. Implement software applications, procedures and content for newsletter. Assist with the office move. Recourse to assistant within the team. » Scientific Affairs: Support the Scientific Affairs department: Business support for: expert meetings, speaker tours, advisory boards, workshops, webinars, training, accreditation, grant & donation activities, sponsorships, publications, kick of and the medical Evidence Generation. Working close with the Commercial BU on Medical projects and coordinating marketing material. Congress and travel management. Coordinate recalls and field alerts. Personal accomplishment: A transition in collaboration with the Medical Lead to move towards a streamlined medical EG. Result: gaining control of the medical budget, resulting in timely and efficient reporting of grounded data for monitoring. » Ethics - Compliance: Support the Compliance department, monitor Global guidelines and regulation and transparency. » Finance - Legal: Financial and administrative support of the Scientific Affairs team. Prepare and review contracts, monitor procurement and third party risk management guidelines, budget management, procure to pay activities and coordinate the financial year-end closing. Working close with the Legal Counsel, Finance Director, Controller, Procurement and Global departments. Personal accomplishment: Prepare all stakeholders on the the financial year-end closing. Result: by the end of the FY, the financial year-end closing is organised efficient and comprehensibly, setting clear deadlines. The annual financial figures can be communicated to Global in a timely and correct manner. » Commissions: Administrative support of the Grant & Donation Commission. Distribute agenda, take detailed meeting minutes, follow up activities, automate tracking spreadsheet and implement a default folder structure.
Reorganization, discontinue study ~ Pharma Industry » Support: Report to and support of the Vice President Clinical & Medical Europe, support of the full European Medical Affairs team, including the heads of Regulatory and Pharmacovigilance. Assist the VP with the internal preparation meetings for the Committee for Advanced Therapies of EMA, what could lead to final approval of the therapy. Prioritize workload involving multiple large projects. IT related, as implementing Teams and SharePoint. HR related, as onboarding new starters. Extensive support, such as: distribute agenda, provide supporting meeting material, complex diary and congress and travel management » Events: Coordinating the European congresses (EHA, COSTEM, EBMT) and support the US team with the Global congresses (ASH), European advisory boards, symposiums and round table discussions. Personal accomplishment: Organizational and logistics lead for the COSTEM, exhibition and symposium. Instructing and consulting the PR and Medical Education agency, booth builder and congress organization. Meeting tight deadlines, keep track of prep schedule, budget and logistics. Support development interactive slide deck. Comply with rules and regulations. » Finance - Legal: Assist the VP with the preparation of the departmental annual budget and review of monthly expenditure. Personal accomplishment: Facilitate on the job training and guidance to the European Medical Affairs team about maintaining an efficient financial and legal contract process. Regularly consulting with the Legal and Financial department and monitoring all outgoing contracts and payments. » Commissions: Administrative support of the MPRC and Publication Commission. Supporting the MD Scientific Communication with rewriting medical SOP’s and the development of scientific comm. and education such as, abstracts and reprints. Developing a tracking spreadsheet.