Warrington, England, United Kingdom
Site Purchasing Co-ordinator Serco My current role is working within the Finance department of Serco on their Compass contract for the Home Office. The department I work in is a new team meaning I have had significant input into the creation of procedures for the purchasing team. Key responsibilities include: • Organising and chairing meetings with vendors • Co-ordinating new vendor accounts • Ensuring accurate and timely creation of Purchase Orders against Purchase Order requisitions • Maintaining accurate recording of the receipt of goods and services • Working closely with other departments to reconcile supplier accounts • Investigating and resolving invoice queries • Creation of reports and Pivot tables for vendor monthly spend analysis, operational spend for core services and internal cost centres • Liaising with Central Accounts to ensure timely payments are made to critical suppliers via BACS and CHAPS • Maintaining process manuals and guides for purchasing procedures relevant • Sourcing and buying quality products at reasonable price for the whole of Serco Compass • Maintaining vendor data to ensure product delivery • Maintaining electronic filing system • Creating & implementing new processes to improve time and efficiency in tasks • Creating training videos for the wider business users
Key Responsibilities include: • Purchase Order Creation & Good Receipt Creation (Third highest creator of Purchase Orders within the Agency) • Accounts Receivable/Accounts Payable Reporting/7 years’ experience of SAP • Budget Reporting for Finance and Corporate Directorate • Conducting mapping reports for the Estate Surveyors; these reports identify test centres where there is a higher demand for driving tests than others. I present a report to the wider management team. • Updating our EPIMS (Electronic Property Information Management System) where we hold our test centre details such as landlord contact information, lease agreement, rent renewal dates and health and safety assessment records. • Monthly teleconference with our Head Office in Bristol to discuss Business Compliance issues (where data is not being maintained accurately, to Central Government standards) • Working with higher management to insure invoices which need payment within an agreed service level are signed off so payment can be made on time. • Liaising with legal entities such as solicitors where payment to landlords is being disputed due to terms or conditions outlined within their lease agreement • Maintain our electronic filing systems so that invoices can easily be traced and accessed by the wider business to support other roles within the company • Regular travel to London to meet new EPIMS User Group – as I am a Primary User I am responsible for training new members within our agency. The wider team are reliant on my work, meaning that the role is often fast paced, working to strict deadlines. I am able to work under pressure whilst still maintaining high standards of work.