Doha, Doha, Qatar
Rochelle has a proven career record of achieving targets and deadlines by demonstrating multi-tasked performance in the areas of Purchasing and Logistics. A keen management person with excellent interpersonal, presentation and communication skills. Rochelle is an avid negotiator in closing deals and handling legal issues with first-hand experience in ERP applications. A strong team player with leadership skills and the ability to manage work independently.
As a Purchasing Coordinator my job involves in ensuring adequate stocks are maintained at all times based on sale forecasts. Negotiation of supplier contracts and managing a data base of active contracts with local and international suppliers. Handling Freight & Logistics Vendors to ensure minimal turnaround time with the best rates. Responsible to mediate and clear any impending issues with the suppliers, relating to containers, damaged items, shortage or excess or price discrepancies. Handling customer complaints and providing timely resolutions. Analyzing the stock arrival reports to ensure timely arrival of consignments and space management at the warehouse. Liaise closely with the Customs department on the import regulations of new and existing products as well as custom clearing related documentation Handling budget management by analyzing market trends, evaluate forecasts to minimize purchase cost. Conducted training programs and initiatives as required including Food Safety and Personal Hygiene.
Completing operational requirements by scheduling and assigning administrative projects Oversee the preparation of welcome kits and training material, as well as processing of bank account openings and other related formalities for new joiners. Distribution of Desktops/Laptops as per requirement and ensuring proper stock reports are maintained. Preparation of reports and analyzing of data to identify effective solutions for administrative problems. Completing operational requirements through effective delegation of administrative tasks. Expediting work results by maintain & updating daily trackers.
Maintaining of confidential records and files. Research and assist in the preparation of policies and procedures. Assist in processing of quotations and tenders. Preparation of correspondence for Board members. Attending board meetings, recording minutes and submit for approvals. Preparing itineraries, agendas, and expense reports. Coordinating to schedule events, conferences, travels, etc.
Organizing and maintain of files and records. Providing administrative support to concerned teams, screening phone calls, mail distribution and expense reports. Managing incoming/outgoing visit request, preparation, logging and verification. Securing information by completing database backups as per schedule. Handling travel and hotel bookings for executive staff.