Melbourne, Victoria, Australia
An experienced and skilled Executive Assistant with years of experience, I have a proven record of providing discreet and empathetic support to top-level leaders in Australian businesses. With my extensive knowledge of administrative functions, corporate governance, and office practices, I can effectively anticipate the needs of CEOs, Board members, and other C-Suite executives, resulting in increased productivity. With exceptional multitasking abilities, impeccable attention to detail, and a high level of professionalism I’m confident with project management, complex meeting coordination, domestic and international travel arrangements, and maintaining excellent communication skills and stakeholder relations. My proactive, calm, and adaptable approach enables me to easily navigate large-scale organisations. I’m a self-starter with a high degree of autonomy and the ability to make informed administrative decisions. Furthermore, I enjoy mentoring other Executive Assistants and administrative staff to foster growth and development.
• Efficiently managed all aspects of the Office of the CEO including comprehensive diary management, budget and cost centres, and domestic and international travel arrangements. • Created and maintained CEO annual planner and diary coordination. • Successfully coordinated onboarding and offboarding of Directors and Group Executives. • Worked with Company Secretariat and CFO Offices to set the Executive Leadership Team’s meeting schedule. • Demonstrated exceptional document management by maintaining and organising confidential documents, including meeting minutes, contracts, reports, presentations, and financial statements. Ensure all documents are accurate, up to date, and easily accessible. • Built and maintained strong working relationships with key stakeholders, board members, and executives, both internally and externally. • Assisted with the organising and coordinating of company events, conferences, and board meetings, ensuring seamless execution. • Handled sensitive information with the utmost discretion, maintaining strict confidentiality at all times. • Processed and facilitated expense reconciliations and reimbursements for CEO and Chairman • Assisted with the transition of managing the Board secure site from the Office of the CEO to the Governance team. • Maintained Gifts and Entertainment registers. • Nominated as a key internal stakeholder and took a leadership role in procuring a new travel provider.
• Personal Assistant to Peter Woodward, GM Human Resources & Sergio Galanti, GM Supply Chain • Personal Assistant to Allan McDonnell & Keith Broadhouse, Divisional Merchandise Managers - DIY • Personal Assistant to Terry Jongebloed, Retail Business Manager - Apparel • Personal Assistant to Judy Papp, Business Manager - Apparel • Personal Assistant to Max Grills & Kevin Allman, Divisional Merchandise Managers-DIY & Entertainment • Personal Assistant to Max Grills, Divisional Merchandise Manager - DIY, Home & Entertainment