Egypt
Accomplished HR and Administrative professional with 8+ years of experience across microfinance, oil & gas, auditing, and engineering industries. Skilled in office management, executive support, financial documentation, HR operations, and cross-department coordination. Strong background in preparing board-level documents, managing legal and financial compliance, and supporting C-suite executives. Proven ability to manage both professional and personal tasks at the executive level with discretion and efficiency. Proficient in MS Office, Oracle, Teams, odoo, and Microsoft Project Plan. Holds a Bachelor’s degree in Accounting from Cairo University and has completed business English and marketing training.
1. Manage all internal communication correspondence via email and the company intranet. 2. Share internal memos, reminders, executive emails, and company-wide updates with the intended audience using appropriate channels. 3. Collaborate with the marketing department to execute internal communications strategy and ensure materials align with Tanmeyah brand guidelines and company policy. 4. Coordinate the timely release of internal communication material to coincide with relevant events and initiatives. 5. Capture and report employee feedback on internal communications activities. 6. Manage the HR Director’s agenda, assessing the priority of appointments and reallocating as necessary. 7. Maintain the Director’s office systems, including data management and filing. 8. Screen inquiries and requests, and handle them when appropriate. 9. Screen, redirect, and respond to mail as necessary. 10. Create and follow up on tracking and closing of Purchase Orders in Unify, liaising with procurement and suppliers to ensure prompt response. 11. Prepare documents, reports, and presentations for the HR Director. 12. Organize meetings, ensuring all preparations are in place, including agendas, pre-meeting briefings, and meeting handouts. 13- Responsible for allowances for employess, EFG Reports and HR Invoices
Planning and arrange meeting and take minutes of meeting Maintain electronic and hard copy filing paper and corresponding system Prepare and follow up reports for CFO Assignments Revives and direct visitors and clients to CFO and Finance team Responsible for all company stamps Prepare POAs (power of authority) to Procurement team, Finance team, Auding team and lowers. Follow up with Auding firm to finalize Company's financial statement and help them if they need any documents Writing and following up OGM, EGM and BOD Making bank transfers and writing checks and proxies Arrange for travel requests ( accommodations, airline tickets, visa renewals and embassy documents) for CFO and Finance team Recommend necessary improvements to documentation word procedures and security of confidentiality Follow up with the Finance Massenger on receiving and delivering documents Follow up with the Auding firm to finish Company financial statement and helping them if they need any documents Follow up with the lawyer to make company's document to up to date such as ( Commercial Register, Tax Card, Vat Certificate and AOAs) Generate forms if need it handle requests for information and data from CFO, Finance team and other departments. Make the work flow easy and smoothly. Any other requests assigned by CFO
Planning and coordinating all admin work. revives and Direct visitors and clients . general clerical duties including photocopying, fax and mailing. maintain electronic and hard copy filing system. handle requests for information and data from Partners, Managers and staff. prepare and modify documents including correspondence, reports, drafts, memos and emails. schedule and coordinate meetings, appointments and travel. arrangements for Partners, managers and supervisors. sort and distribute incoming correspondence. arrange for travel requests (accommodations, airline tickets, visa renewals and embassy documents). Prepare and follow up on tax documents For celebrities such as Lila Elwy and Ziena Responsible for the auding system in the world wide called (relationships checks) Perpare reports for liqudition companies, responsible for their cash box, monthly closing and communicating and meetings with the company owner inside and outside Egypt. Any other requests assigned by Partners.
Responsible for all company correspondence including official and non- official letters, Faxes and Emails. Collecting all faxes and dividing them into categories and easy to be reached by proper filling. Receiving visitors to office, showing a proper hospitality and respond to their needs. Handling all telephone calls with a professional manner to make sure that all customers' requirements are fulfilled on time, including transferring customers notice to the related person.Responding to customer inquiries and complaints after coordination with related departments and following up company long term missions Developing and implementing new administrative system to smooth work flow when needed. Following up the administrative work of other branches. Establishing, implementing and following a categorized, organized and up-to-date filling system , Initiates and assumes responsibility for developing and maintaining the records system required by the office. Dealing with customers in different matters. Making a weekly and daily collectors plan to make sure that all company dues collected in time. Supervises and coordinates the work of subordinate and other staff, including reviewing work performance, motivating subordinates to work more effectively, identifying problems with performance and developing solutions to those problems, determining training needs to improve performance, initiating informal measures to correct misconduct or making recommendations for formal discipline Arranging meetings, conferences, seminars and exhibitions procedure. Product delivery to customers and application department with proper delivery methods. Booking air tickets internationally and locally , Preparing the hotel accommodation booking for the managers and all staff members according to the business needs Reviewing courier invoices and follow-up the payments process with the accounting department Maintain inventory of office supplies, paper..