Vösendorf, Lower Austria, Austria
• Leads localisation of Centre of Expertise Total Rewards concept, frameworks, approach and process in order to ensure successful implementation in country in line with all regulatory compliance • Leads and develops the local Total Rewards team to ensure excellent co-worker experience • Proactively collects and transmits country specific Total Rewards needs to the Centre of Expertise • Monitor the (job) market and trends in the country to find the best practice in harmonising and developing competitive job offers • Together with BNOF implement the national compensation processes like the salary planning, bonus planning and incentive schemes development with particular attention paid to pension solutions • Monitors the cost and usage of Total Rewards programs, develops recommendations as appropriate, and negotiates cost with insurance carriers, vendors, brokers, and consultants if needed on local level • Track the national Rewards budget in the organisation and manage existing compensation components to keep co-workers satisfied and the rise of costs manageable. Assess the effectiveness of actions taken and pro-actively recommend new and innovative approaches and solutions. • Consult and support the organisation on a flexible up-to-date rewards set-up that meets most coworkers' needs. • Initiate and lead supporting communication activities to ensure transparency and understanding.
- Perform daily payroll department operations: administrate and payment calculations and bonuses for ca. 700 employees - Manage workflow to ensure all payroll transactions are processed accurately and timely: data processing based on original German documents (using SAP R3, HR module) - Processes: hire, rehire, end of employment, transfer/promotion, manage payroll related data (additional payments, garnishments, tax, social security, etc.), leaves (holidays, sickness, etc.) - Preparing monthly checking reports (before and after payroll), ad hoc queries, manual checks - Creating ad hoc reports (SAP R3) - Filling up of certifications (of earnings, sickness, etc.) - External customer queries support (call center) - Creating procedures concerning German payroll - Best project of team work organization - Attending ALGA German Payroll Training
Responsible for execution of all People & Culture administrative tasks in line with Service Level agreements • Responsible for supporting standardisation and alignment within People Administration including collaboration with counterparts in other countries • Works in close collaboration with Process Improvement Specialist to identify process improvement areas and opportunities for migration of tasks to Shared Services • Leads and develops a focused team of Administrators and ensures that the team works effectively and collaboratively to ensure agreed service levels and quality • Contributes to a high standard of excellence within People Administration including identifying and acting on opportunities for continuous improvement • Leverages digital solutions and tools for efficient administration • Ensure the relevance of People administrative processes in a constantly evolving global retail landscape
• Responsible for providing expertise and services in the outlining and implementation of Compensation and Benefits levels for managers and co-workers • Translate global guidelines into local Compensation & Benefit Frameworks • Cooperate with e.g. Recruitment and SSC to handle requests • Execute and optimise internal reporting on relevant HR Compensation and Benefit metrics, including updating co-worker records • Work with other departments such as Legal, Finance and HR to e.g. cross-check and report on potential deviations from INGKA Group Compensation and Benefit Framework, policies and governance as well as local tax law • Partner with Centre of Expertise on Co-Workers Relations regarding implementation of strategic decisions, best practices • In cooperation with global mobility, the SSC and the business: implement, maintain and continuously develop mobility policies and processes that are effective, efficient and in line with IKEA Culture and values, market trends, latest developments and best practices • Improve and coordinate processes with our global and national service providers • Continuously implement reporting and analytics (e.g. exceptions, outcome of surveys) to understand the true demand for support, benefits and services from coworkers and the business to improve the co-worker experience, decision making and competence flow • Engage and align with key stakeholders within People & Culture, Finance, Accounting, Tax, Legal and Risk Management • Ensure the country is in line with the mandated ways of working to secure quality, consistency and compliance, in the execution of our Total Rewards policies and processes
- Leading the country BSC team to deliver services on the high efficiency and quality level to ensure accurate, timely, compliant and consistent HR and payroll data entry - Follow-up on the status of outstanding issues - Proactively providing to a country required competence and leading solutions and initiatives implementation - Setting up PA/PY Processes and cooperation between PY Team and External Bodies - Recruiting new co-workers that fit in with the required PA/PY profiles - Maintaining and developing PA/PY competence in the team with targeted on the job coaching and training - Support of solving problems and independently resolving first level escalations - Ensuring of delivering of monthly reports for the organization, including external & internal KPIs and quality checks - Taking responsibility for the continuous improvement of process and working routines - Managing the team responsibilities according to the service levels agreed with the client and the agreed procedures and rules - Handling the transactions from the scope of responsibility of the team - Supervising monthly payroll and year-end activities
Transition: - Perform transition activities on the client’s side as a transition team member - Deliver required process documentation and other transition deliverables within agreed timeframes - Ensure that the documentation is produced according to the project deadline dates and to the expected quality - Cooperate with the client counterparts and build relationship with them for the future delivery - Deliver training to the remaining delivery team members prior to service go- live Delivery: - Preparation and participation in transition process of Swiss payroll - Deliver a high quality day to day service in the area of Payroll, Compensation & Benefits, Pensions to client within agreed timetable - Process and maintain Payroll, Compensation & Benefits (using SAP R3, HR module), creating ad hoc reports (SAP R3) - Provide regular and ad hoc reporting to the client within the scope of responsibilities - React to the client requests and queries in a timely and professional manner - Back up for Assistant Manager