Johannesburg Metropolitan Area
Friendly and enthusiastic individual. Able to learn new tasks quickly, handles tasks with accuracy and efficiency. Core competencies include Proactive and organized, time management skills and communication skills (written and verbal). Dedicated to high levels of customer/supplier satisfaction.
• Ensure that required quotations are received from suppliers, check pricing and obtain the necessary approvals; • Match purchase order to quote and ensure that all the information is correct, print and distribute purchase orders to the suppliers as required; • Obtain estimated lead time from suppliers in order to establish progress • Keep record of purchase requisitions and orders • Check that the delivery note/ invoice is signed and verify against the quotation and purchase order; • Follow up on delivery lead times and communicate internally back to the Logistics and Operations Manager as well as initial Requestor (s); • Receive signed invoices delivery notes; • Communicate with the relevant stakeholders to ensure the process flows smoothly; • Assist Logistic Officer with receiving of stock; • Ensure proper filing of complete waybills documentation received from suppliers.
• Work with the appropriate Business Unit Managers to understand their operational plans sourcing requirements, budgets, service standards and targets (cost, transformation etc.); • Support business units with drafting specifications / requirements for Tenders; • Support Tender unit and Business with analysis of tender documentation / submissions; • Negotiate prices, terms and conditions with suppliers. Deliver savings targets to the bank; • Support the Procurement Manager and Sourcing Specialist when required; • Procuring goods and services to meet user requirements as per agreed service levels; • Prepare analysis, comparative schedules and recommendations (on RFQ / closed tenders) for business unit consideration and decision making; • Prepare quality reports and documentation for SCM Committee consolidation and reporting (closed tenders to be presented to SCM Committee for decision); • Assessment and resolution of Supplier queries; • Filing / archiving of all source documents pertaining to each transaction (these must be complete, accurate and accessible)
• Render general administration to sourcing section which includes conducting cost analyses and works with company purchasing budgets); • Review bids for services and contracts to ensure that those bids are in compliance with current procurement policies (PFMA, PPPFA, and BBBEE); • Tender opening & register; • Responsible for selecting the most appropriate goods and services on the basis of price, quality, delivery times and services support; • Liaising between suppliers, manufacturers, relevant internal departments and clients; • Keeping accurate records of all procurement files and using them as reference for the future e.g. (RFQ, RFT and RFP files); • Updating and maintaining BEE & TCC filing system; • Updating and maintain supplier assessment which is supplier performance management and certification records • Managing the ETB (Electronic Tender Box); • Conducting background checks on recommended suppliers; • Coordinate to drafting and signing of contracts between the end-user, Legal Department and supplier; • Engaging in contract negotiations with suppliers to deliver cost savings for the organization and increase profitability ; • Effectively managing the contracts register; • Facilitate Contract Close-out meeting with internal clients and suppliers; and • General administration i.e. filing, minute taking, compiling Procurement Submissions etc.