Butterworth, Penang, Malaysia
•I worked as a senior purchasing executive. My roles and responsibilities included: - Working closely with related department, to develop and maintain collaborative relationship to source, secure and identify suppliers for key technology. - Conducts supplier analysis, evaluates potential suppliers, and manages the overall supplier qualification process, develops and create as per Company policies. - Ensure all Purchase Requisition are converted into Purchase Order accurately and timely. - Monitoring the on-time delivery (OTD) with the correct quantity at the correct timing. - Ensure parts and materials are bought at the most competitive price and delivered on time for production. - Identify new suppliers, agree terms, and negotiate supply agreements where appropriate, including discount structures and volume rebates. - Ensure Invoices matching to be done on time for Finance’s posting. - Submit payment application on time for approvals. - Proper archive of Contract/PO and related documents for fast/easy traceable. - Problems solve with supplier when production issues arise to ensure deliverables are met. [ACHIEVEMENT] - Outstanding Employee Award for the 3rd Quarter of 2023. - Promoted to Senior Procurement Executive in October 2023. - In 2022, the cost of many spare parts, modification projects and equipment has been reduced. Overseas, such as: the cost of an Automatic Filling Machine has been reduced from the original price of USD6,600 to USD5,100, a total drop of 23%. - In 2023, the cost of many spare parts has been reduced. For instance: equipment department faced a shortage of Tape Welding Tools, resulting in a daily production capacity loss of 1,500 pieces (RMB120,000). The initial cost was USD268 with a delivery period up to 2 months. By developing new supplier, the price is USD110 with only 2 weeks lead time. The life span unchanged and the cost is reduced by 59%. Simultaneously, the production capacity loss for 6 weeks was saved by RMB5.4 million.
•I worked as a purchasing officer. My roles and responsibilities included: -In-charge for production and facility equipment purchase. -Researching potential local and overseas vendors. -Comparing and evaluating offers from suppliers. -Negotiating contract terms of agreement and pricing. -Track orders and ensure timely delivery of goods and services. -Review quality of purchased products. -Process the requisition according to users’ requirements. -Ensure seamless integration with logistics, warehouse and end user. -Enter order details (e.g. vendors, quantities, prices) into internal databases. -Maintain updated records of purchased products, delivery information and invoices. -Prepare reports on purchases of all projects. -Coordinate with warehouse staff to ensure proper storage. -Submit payment application on time for approvals.
•I interned under the accounting department. My roles and responsibilities included: -Key in Invoices, Credit Notes, Payment, Cash Sales, Expenses and Cash Book Entry. -Updating Bank Reconciliation, Aging Report as well as Bookkeeping.