Durham, North Carolina, United States
● Experienced Leader and Counselor with excellent customer service skills. ● Over 20 years working with the corporate environment and the military. ● Excellent written and verbal communications with an eye for detail. ● Able to troubleshoot and handle stressful situations and difficult clients. ● Results oriented and able to make on the spot decisions. ● Able to manage time efficiently and handle multiple tasks. ● Able to relate effectively to a wide range of people. ● Works well as a team player and also independently. ● Enjoys developing new programs and classes. ● Quick learner with a drive to succeed.
Oversees the building operations and works with leasing agent. Emergency contact for building. Greet all guests, answer questions and calls. Coordinated move to another building. Responsible for shipments both incoming and outgoing. Processes all Federal Express outgoing mail and all USPS mail. Order supplies and equipment as needed. Order company drinks and snacks for in office employees. Arrange monthly lunches and breakfasts for in office employees and events when Executive Leadership is in town. Member of the Social Planning Committee. Work on events such as Spring Get Togethers and annual Christmas Party. Sent out sales spiff gift cards and emailed them via Amazon.
Processed all maintenance and supply requests. Coordinated meetings with Executive Assistant and plan/arrange working lunches and catering. Worked with Sales and tracked all test kits that were sent out. Reconciled all expenses from company credit card by linking up charges to approximately 10 accounts. Reviewed on line portals for bills and sent to Accounting for payment.
One Patient Services is a Bio-Pharmaceutical Company. Works with Rare Disease Specialist and Sales team to send out medical test kits and track kits in Sales Force. Performs quality control inspections on kits. HIPPA certified to work with confidential medical forms and questionnaires. Assists with company events, monthly CEO/Executive meetings and lunches. Organizes office supplies and equipment.
Organized luncheons and employee events for up to 120 people. Coordinated and scheduled 2 off-site meetings for executives. Coordinated move of 30+ employees. Worked with general contractor, designer, and IT on move. Updated confidential information for human resources. Ordered all office supplies for 3 locations. Arranged for new badges and FOB's along with replacements. Made hotel reservations. Reviewed and approved invoices for office supplies, break room supplies, business cards, badges, and janitorial supplies. Coordinated for maintenance, upkeep and repairs on copiers, coffee machines, and printers.
Managed travel and calendar, including personal calendar of CEO. Reviewed his inbound email accounts and extracted commitments and deadlines. Communicates availability and schedules meetings. Supported logistical arrangements such as trade shows. Tracked deadlines and commitments. Toke notes in meetings and passed on action items.