Burbank, California, United States
A highly motivated, personable, and dedicated professional with 15 plus years of experience working in event and business management. • Knowledgeable in all aspects of management including overseeing multiple employees needs, vendor management, negotiation abilities, and expense reporting • Ability to develop and maintain communication and technical skills that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives • Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook), Google, Asana, Momentum, Social Tables, Etc.
•Lead all incoming Special Projects end-to-end - owning each project from intake, concept, and scoping through logistics, execution, and post-event reporting. • Oversee experiential workstreams including mailers, press kits, conventions & festivals - ensuring all projects are delivered on time, within scope, and on budget. • Act as the on-site production lead during activations - ensuring seamless execution, team coordination, and brand integrity throughout. • Collaborate cross-functionally with internal teams across marketing, production, creative, brand, and operations, as well as external agencies and vendors, to align resources and deliver world-class experiences. • Build and oversee event budgets, production timelines, and workback schedules, ensuring alignment with strategic goals and flawless execution across all workstreams. • Manage vendor relationships, venue sourcing, and contract negotiation for events, activations, conventions, festivals, and more. • Define event KPIs and partner with the Director to assess performance, guest engagement, and overall impact post-event • Mentor and develop the team of project managers and coordinators - actively growing each person's skills, confidence, and ability to own complex projects end-to-end. • Navigate confidential requirements and limited-information environments while driving projects forward efficiently across the team. • Implement effective capacity planning, staffing, and forecasting to ensure balanced workloads and smooth project flow for all special projects and events
• Supervise The Bellwether Production Department, including Event Managers, Backstage Managers, Stagehands, Runners and Hospitality Staff for all venue events including the main music room, private event space and restaurant / bar • Outline a production schedule detailing requirements for all departments to maintain efficient scheduling and duties • Oversee maintenance of major stage elements including, but not limited to, all audio, lighting, rigging, power, barricade, and any other staging related items • Responsible for show settlement, making sure artists and venue are paid accordingly • Save an average of $4,000.00 in labor costs by developing standard operating procedures that were adopted into practice by the venue
• Liaised with the client to develop a show budget and staffing budget that aligned with the show's requirements • Directed cross-departmental coordination to ensure seamless communication and execution of every event, regularly collaborating with marketing, ticketing, and operations teams • Administered a detailed advance providing adequate staffing, crowd control, guest and event services, outside contractor service functions, audio/visual services while enforcing fire and life safety and ADA compliance. • Reduced security and guest experience staffing costs by 15% by implementing new staffing dot maps and eliminating overstaffed positions • Spearheaded initiatives to enhance attendee satisfaction, including real-time problem resolution and improvements to on-site accessibility
• Produced technical production detail, hospitality management and event logistics for a venue capacity of up to 7,100 persons • Managed large scale events including the ESPY Awards, Emmys, BET Awards, and the American Music Awards. • Evolved and fostered relationships with artist/client, tour crew, management, venue personnel, security, and union crew to ensure streamlines and successful execution of each show • Hired and managed local production crews, scheduled within budget, resolved conflicts, and approved payroll • Conducted comprehensive training sessions for production staff to improve technical proficiency and ensure consistent delivery of high-quality events
• Facilitated pre-event through post-event phases of trade shows, exhibitions, concerts, meetings and special events ranging from 800 sq. ft. to 500,000 plus sq. ft. • Coordinated with event sales team to provide an accurate budget estimate and provide clear communication to clients explaining contract provisions, policies and procedures, and scheduled deadlines • Cultivated partnerships with key stakeholders, fostering collaboration to enhance venue reputation and customer satisfaction • Maintained precise documentation and reporting for events, streamlining internal communication and future event planning processes • Oversaw event personnel to ensure proper safety standards are met and job duties are completed to upper management’s expectations
• Advanced technical production detail and hospitality management and logistics • Booked travel and accommodations for 30-60 crew, 7 -10 buses, and 6 -12 trucks • Implemented details and created show itinerary and signage for tour • Instructed promotor representatives, runners and security to provide a streamlined production • Supervised backstage dressing room allocations, hospitality set up, catering, and artist/production needs per rider • Designed and produced call sheets and day sheets for artist and crew • Executed artist vast requests and provided quick implementation of last-minute requirements