Helsinki Metropolitan Area
Multilingual, versatile professional with 20+ years experience in administration, organization and business management, executive level / management support, communication, project coordination, stakeholder relations and correspondence, marketing and content creation, accounting, licensing matters, HR, business-, product- and concept development. Over 20 years working experience in assistant, advisory, management and executive positions in private and non-profit organizations of various sizes in Finland, Malaysia, Spain and Gibraltar in construction, shipbuilding and -outfitting, import/export, property development, hospitality, tourism and management consulting sectors. Core competence and expertise in coordinating, developing and overseeing organizational functions, running office management and administration tasks, support services and practices. Solid knowledge and experience also in community and stakeholder relations, time and calendar management, meeting and event coordination, travel arrangements, financial management and budget follow-up, internal / external communication as well as information processing and document management. Well-organised, team oriented and proactive multi-talent with a friendly, positive and supportive personality. A thorough and strong organizer used to multitasking and working with multiple deadlines or priorities simultaneously in a fast-paced and changing environment. Curious, open to new things and a fast learner. Easily adaptable to new tasks and responsibilities. Loves traveling and seeing new places, meeting new people, exploring concepts and ideas, and is also passionate about yoga, sailing and nature, and being part of building a sustainable, inclusive, peaceful and better future for everyone. Multilingual and business fluent in English, Finnish and Swedish.
Responsibilities: Managing daily office operations and internal communication to maintain efficient organisational processes and well‑functioning office facilities. Developing and strengthening company culture while fostering a cohesive and supportive working environment. Supporting HR with onboarding, staff wellbeing and engagement activities, and contributing to personnel‑related initiatives. Supporting administrative, executive and budgetary coordination, including annual planning and accounting support. Organising company‑wide meetings and events, managing travel and visit arrangements, and coordinating team and organisational calendars. Acting as a central point of connection across the organisation, supporting both operational, management and people‑focused functions to ensure a well‑coordinated, collaborative workplace and organization. About: Steady Energy is one of Finland’s top emerging startups and a global frontrunner in small modular reactor (SMR) development. Founded in 2023 as a VTT spin‑out, the company is decarbonizing heating with its safe, efficient and zero‑emission LDR‑50 reactor, designed to operate at low temperatures and pressures. Steady Energy is building its pilot plant in Helsinki, transforming a former coal plant into a clean‑energy facility for Helen’s district heating. The company is also positioning Finnish SMR expertise on the global stage and is ranked among the 20 most notable SMR developers worldwide.
Responsibilities: Managing daily office operations and internal communication to maintain efficient organisational processes and well‑functioning office facilities. Developing and strengthening company culture while fostering a cohesive and supportive working environment. Supporting HR with onboarding, staff wellbeing and engagement activities, and contributing to personnel‑related initiatives. Supporting administrative, executive and budgetary coordination, including annual planning and accounting support. Organising company‑wide meetings and events, managing travel and visit arrangements, and coordinating team and organisational calendars. Acting as a central point of connection across the organisation, supporting both operational, management and people‑focused functions to ensure a well‑coordinated, collaborative workplace and organization. About: Steady Energy is one of Finland’s top emerging startups and a global frontrunner in small modular reactor (SMR) development. Founded in 2023 as a VTT spin‑out, the company is decarbonizing heating with its safe, efficient and zero‑emission LDR‑50 reactor, designed to operate at low temperatures and pressures. Steady Energy is building its pilot plant in Helsinki, transforming a former coal plant into a clean‑energy facility for Helen’s district heating. The company is also positioning Finnish SMR expertise on the global stage and is ranked among the 20 most notable SMR developers worldwide. Skills: Executive Management Support · Administration · Project Management · Human Resources · Organizational Culture · Teamwork · Intrapersonal Skills · Communication · Stakeholder Relations · Organizational Effectiveness · Time Management · Reporting & Analysis
Responsibilities: Administration and company/office management duties, project management, market research, market opportunities, government applications & work permits, accounting, payment transactions, financial reporting, PR and stakeholder communication, meeting and event coordination, travel and on- site arrangements, time and calendar management, HR & staff matters, marketing, content creation (website, digital, social media), training and coaching materials, business center team leader and customer service. About: Nordic House (NH) is a consulting and incoming office in Malaysia founded and owned by Finnish partners. NH is specialized on Nordic companies wanting to enter the Malaysian market and provides market entry, startup support, local and regional market research and intelligence, business development, corporate representation and corporate services. Nordic House has been one of Business Finland's Malaysia experts since 2017 and cooperated with Team Finland ASEAN and the embassies in Kuala Lumpur and Singapore.
Responsibilities: Administration, reporting and coordination tasks, travel plans and on-site coordination, visit and meeting arrangements, presentation materials and correspondence, content creation (website, digital, printed), market research and intelligence, country and market reports. About: Ruissalo Foundation is a Finnish non-profit organization founded in 1993 that develops and builds serviced senior residences. Ruissalo Foundation has developed and built 6 Senior Serviced Residences with a total of close to 800 apartments for seniors in five different locations in Finland. (Helsinki, Turku and Rauma). The Foundation has also designed and built a 214 bed Geriatric Hospital in the city of Turku purposely developed and built for care and medical treatment of elderly and seniors. Ruissalo Foundation participated in Business Finland's FinlandCare export program in 2016–2018.
Responsibilities: Administration, accounting and archiving, payments and invoicing, member affairs and correspondence, public relations and stakeholder communication, networking and B2B event coordination, Annual General Meeting-, ExCo- and member meeting arrangements, material handling, content creation (website, digital, social media). About: The Malaysian-Finnish Business Council (MFBC) is a non-profit business council that promotes cooperation and communication between the private sectors and businesses trading between Finland and Malaysia. MFBC supports its members Finnish brands in Malaysia and advocates for new partnerships and opportunities in the region. MFBC represents its members in Malaysia e.g. at the European Union Chamber of Commerce (EuroCham) and by cooperating with Business Finland and the Finnish Embassy in KL.