Cobbitty, New South Wales, Australia
Experienced Office Manager with a demonstrated history of working in the hospital & health care industry. Skilled in accounts up to Profit and Loss (end to end general ledger), accounts receivable debt collecting and reconciliation, accounts payable end to end, coding of invoices, general journals and standing journals, all aspects of payroll (end to end) including superannuation, payroll tax, group tax and recruitment of personnel, Team Management, supporting the practice doctors, General Manager/Financial Accountant, Business Development Manager, external Auditor and staff, bank statement reconciliations, credit card and Petty cash reconciliation, experience in ATO portal, ASIC portal (business name registration and renewals), staff travel flights, accommodation and reconciling expenses, Excel, Power Point, Word, Google docs and used Outlook Calendars. Agenda and Boardroom setup, strong administrative professional with a Certificate IV in Accounting (Accounting and Finance) from TAFE and excellent customer srrvice. Managed 6 Medical practices and 20 staff from Bankstown to Batemans Bay.
May 2019 to May 2021 Responding to 3 separate company email boxes. Office Manager for two corporate companies which included:- End to end payroll. Accounts receivable (second company dealing in GBP only) Accounts payable. Reconciliation of 3 bank accounts as well as Sterling Bank Account. Reconciliation of 4 credit card statements and staff reimbursements. Booking domestic travel and accommodation. Booking overseas travel and accommodation as well as in country local travel and accommodation. Visa applications were applicable. Payment of contractors. Reconciling travel money cards. Leave application and monitoring. BAS quarterly and PAYG monthly lodged and paid. Equipment monitoring and purchasing. Fixed asset registration. Stationery orders and Office supplies. Document editing, formatting and proofreading. Correspondence replies by email and letter. HR onboarding of staff, ensuring all documents are signed, received and filed. Weekly office meetings, doing the Agenda and Minutes of Meeting Ensuring company cars records are up to date. Negotiating mobile phone contracts and landline. Answering telephone and receiving visitors. Ensure filing systems are current and well maintained.
1. Provides complete secretarial, administrative and marketing support to the Representative Office, Australia. 2. Maintains a good rapport with customers to improve bank-client relationships. 3. Maintains a good rapport with CIC personnel based outside Australia. 4. Make arrangements for appointments, conferences and travel reservations. 5. Liaises directly with vendors for supply of office stationery, kitchen supplies, IT consumables, office repairs and maintenance, etc. 6. Ensures equipment is serviced and maintained in optimal working condition. 7. Ensures that office invoices are paid on time, reconciles cheques against bank statements and forwards expense receipts for both cheque account and corporate credit cards to Singapore. 8. Responsible for incoming and outgoing mail and couriered items. 9. Maintains awareness of departmental practice, procedures and workflow.
1. Managing medical reception and clinic administration services professionally. 2. Providing excellent customer service and patient care. Able to maintaining a strong working relationship with patients, referrers, staff and managers. 3. Having excellent interpersonal and communication skills. 4. Have the ability to work autonomously and in a team environment. 5. Dictaphone typing of reports for Nuclear Medicine one day a week and for leave coverage.
Southern Nuclear Imaging Group comprises five private, doctor owned, non-corporate Nuclear Medicine practices in the areas stretching from Bankstown in the North to Batemans Bay in the South. The group has provided the highest quality nuclear medicine diagnostic and therapeutic services and Bone Mineral Densitometry continuously since 1985. SNIG Practices regularly upgrade equipment and facilities to guarantee “State of the Art” nuclear medicine practise. The Principals and staff look forward to continuing to provide the highest standard of individualised personal care to your patients into the future. Duties include: - Complete fortnightly payroll for 30 staff, monthly payroll tax and superannuation allocation and payments. - Complete year end processes for payroll including group certificates. - Processed and recorded staff leave entitlements. - Rosters for Technical and front desk staff. - Staff management. - Maintained employee records and agreements. - All payroll enquiries. - Terminations. - Travel and accommodation and conference registrations. - Reconciliations of bank accounts, petty cash, staff expenses, cheques and company credit cards. - HR - resolved staff issues and grievances, interviews, performance reviews and letters of offer. - Complete general ledger up to Proft and Loss. - Standing and general Journals. - Year end processes for general ledger. - Accounts payable and receivable. - Coding of invoices. - Medicare, Private and Insurance payments and reconciliations. - Working with the program Karisma for payment discrepancies. - Completing paperwork for Workers Compensation claims. - Customer service - solving customer complaints. - Equipment and property maintenance and repairs. - Practice Manager for 6 medical practices. - ATO and ASIC portals lodging payroll tax, PAYG, Business name registrations and renewals.