Surrey, British Columbia, Canada
Work on a corporate team spread across Canada. Perform independently, Prioritize, Multi-task, Work within time constraints. Responsible for setting up new Client projects, entering hours, expenses against budget and submitting for invoicing. Manage vendor invoicing by costing to projects and and submitting for payment. Manage employee timesheets by coding to projects, adjustments for vacation, floater and stat pay and submitting to Payroll for processing. Responsible for Running Balance of Petty Cash, Processing of Per Diem and General Expenses and submitting for reimbursement. Responsible for making reservations, booking appointments, incoming/outgoing mail and couriers. Ordering business cards, office and safety supplies, negotiate service contracts and renew licensing. I am also Health & Safety Committee Rep., Human Resources Assistant and Receptionist.
Follow instruction, take initiative, problem solve, prioritize, multi-task and meet deadlines. Work independently or as a team and support co-workers while reporting to multiple managers and handling changing priorities. Prepare and process confidential and sensitive information such as proposals, tenders, contracts and letters. Efficient use of multi-function printers and Cerlox binding machines. Update management spreadsheets for project planning. Assist in the organizing and preparation of promotions and events. Communication with the public both in person and on the telephone. Purchasing of general supplies and office equipment, seek and apply cost saving measures. Grasp new concepts.
Customer service and support. Handle inquiries, screens calls, take + forward messages, greet, assist and direct customers. All processes of Accounts Recievable and Payables, cheque runs. Record and close daily sales from all departments. Collection calls. Assist higher level Accountant, Controller or other Managers as required. Used standard office equipment including multi-line phone systems. Draft correspondence, standard mail processing, invoice handling, electronic + paper filing. Process of credit + cash payments and bank deposit runs. Arranging incoming + outgoing couriers.
Accurate order placing & receipts of parts, assist shipping & receiving, record keeping and parts handling, Pickup and Delivery as required
Release, follow through and close of production and custom job orders within time constraints, label control of raw materials and finished goods using Bar-Tender, accurate data input for material issues and adjustments, inventory receipts, regularly produced various reports, receiving duties, cycle counts