Portland, Maine, United States
● A combination role of Program Manager for the OBGYN Service Line and MMC Portland OBGYN Department, as well as continued role fulfillment of Administrative Specialist III. ● Assist in a wide range of needs for the department that include implementation of development and departmental maintenance. ● Directly supports the system wide OBGYN Specialty Council; meeting agendas, action item followthrough, and retreat planning. ● Interim Co-Manager of the Inpatient Certified Nurse Midwife Program ● Develop onboarding process that enhancing the ability for each division to be self-reliant
● Manage complex and busy calendar of activities, meetings, and responsibilities for the Chair/Chief/Medical Director of the department and the Manager of the Service Line; ad hoc scheduling for other departmental physicians as needed ● Gather, prepare, and proofread reports for various meetings, reviews, patient education, and other needs ● Analyze and compile data for semiannual physician reviews for over 50 physicians ● Facilitate and Organize weekly and monthly Grand Rounds presentation and lecture series for physicians and residents ● Assist the recruiting department in the interview scheduling process and in-person interviews for the department ● Maintain electronic records for the department and departmental needs ● Maintained and organized the call schedule(s) for the OBGYN department ● Created and designed a Smartsheet to help define and efficiently bring together outside schedules for a six month implemented program that relied heavily on daily staffing ● Assist the medical staff office in the onboarding process of all new departmental and contractual providers ● Support other administrative personnel in other departments as needed ● Fixed technical issues when needed quickly in the office environment, conference rooms, and other areas ● Process special voucher payments each month for the department obstetrical service call schedule ● Create a semiannual newsletter and annual report from the OBGYN department highlighting recent accomplishments ● Supported minor maintenance, mechanical, and technological issues within the office environments ● Excellent organizational and analytical skills ● Strong multi-tasking and problem solving skills
-Assist with preparation and updating of various tracking & template documents relating to Management Plans & Agreements, Quarterly RM Inspections, Resident Selection Plans, Financial reports, Property Transition Lists -Prepare reports, memos, letters, financial statements and invoices -Prepare communications to agencies, lenders, vendors -Monitor and prepare several monthly reports, with regular analysis to determine efficiency of site operations. -Conduct research, compile data, and prepare papers for consideration and presentation by Regional Managers and Regional Vice President. -Book appointments, large meetings, or conference calls as needed; prepare agenda, arrange meeting facilities and amenities, and attend meetings to record minutes.
-Ensure optimization of overall strategy, systems, structure, measures, rewards and culture for optimum learning for students and contribution from the staff in the AfterCare and Enrichment Program. -Represent the program across the organization, informing other departments - including Admissions, Marketing, Administration, Educators, Facilities - about our strategy, programming and events, while learning more about their respective programs and ensuring alignment. -Coordinate the plans and daily, weekly, and monthly schedules for Enrichment and AfterCare programs: -Manage program schedule, registration, and student contact/medical information. -Create daily attendance and transportation lists across 8 local schools. -Be a point contact person for parents, students, and teachers. -Design and produce most marketing materials. -Manage online registration and payment system that see hundreds of clients a season. -Creative problem solving for program efficiency, and technology, and behavioral management for students -Maintained discretion on sensitive topics; In charge of filling and office organization -Organize and execute week long specialty camps. -Manage all campus spaces, including not only daily schedules, but special events, rentals, etc. Additional Duties Outside of AfterCare: +Oversees and manages all rental locations with an array of renters and internal use. +Frontline manager of the custodial staff as our campus enlarges and overall usage increases. +Assists Facilities Manager with transportation issues, and our multi-building campus. +Exchange Program Coordinator -September 2016- with our sister school in Hangzou, China
- Aftercare Teacher for K-8 leading art based, child-centered, and community based activities - Enrichment Teacher: Mixed Media Workshop, Art & Science, Origami, and Polymer Clay Classes. K-5. (Class size between 3-12) - Early Childhood/Preschool Teacher once a week. - Guest Teacher: Highly recommended for following through with teacher's plans and student discipline. Creative improv when needed. Toddler - 5th. - Data Entry and Classroom Organization implementations - Prioritized getting to know the students before creating workshops and activities Summer 2016 - Explorers (Grades 1-2) Art Teacher, four sessions - Lead Aftercare Teacher Summer 2017 *Explorers (Ages 6-7) Lead Teacher one session, Lead Art Teacher two sessions
-Primary assistant to campground owners -Manage the office in combination with office manager, top organizer for files and efficiency eb & flow -In charge of scheduling and maintaining reservations for hundreds of customers a season. -Overseeing staff in multiple departments. -Proven track record of great and committed customer service and employee management. -Fixed technical difficulties and critical issues in many department areas. -Devoted myself to learning all aspects of the campground and be able to fill in when necessary.