Dubai, United Arab Emirates
◆ A Japanese Program Coordinator/Personal Assistant /Logistics Expert with diverse global experiences who makes Top Executives' programs happen for their best ◆ Nearly 20 years broad experience as Program Coordinator/ Executive Assistant (EA) to Non-Japanese Top Executives at global, multinational companies in various industries, promoting smoother business operations. ● Deeply trusted for high capability as EA including maintaining high confidentiality. ● Track record in demonstrating strong leadership as motivated, proactive, hard-working, and attentive EA. ● Deeply experienced to facilitate smoother transition of new leadership to the organization swiftly and to promote establishment of new team including office establishment/closure, mobilization/demobilization planning, and setting up new roles/procedures. ● Skilled at interacting professionally with all levels of various stakeholders, supported by excellent teamwork and interpersonal skills. ● Skilled at meticulous planning and coordination, tact, promoting diplomacy, discretion and judgment. ● Led the training for assistant staffs to build up effective reporting/correspondence procedures. ● Broad understanding of business gained through serving other roles: Administration, Import/Export, Accounting, Reconciliation, and Sales-PR ● Motivated, proactive, hard-working never been absent by sickness!
• Executive Assistant to the French VP covering Japan and Korea. • Performing various executive and administrative support duties that are highly sensitive and confidential. • Coordinating with global offices and the head office in France for smoother operation required for global meeting arrangement, executive reporting and their business travelling. • Coordinating and facilitating the executive`s calendar to arrange his travelling, meetings and conferences. Making his travel arrangements, preparing itineraries and maintaining travel records. • HR: Coordinating with recruiting companies for hiring and arranging interviews and necessary HR process. • Office Management: Responsible to develop and maintain office circumstances, office remodeling, order equipment, liaison with building owner.
• Sr. Executive Secretary to the Saudi Arabian Managing Director of Saudi Aramco / Sumitomo Chemical joint Petrochemical Expansion mega Project Department. Assigned to this position in February 2010 in Japan (FEED stage/JGC) and mobilized to Directorate Office in Seoul, Korea in September 2012 (EPC stage) to continue the roles. • Performing various executive and administrative support duties that are highly sensitive and confidential. • Coordinating with affiliated organization and each Project Managers at Project Management Team offices in different countries for smoother Project operation and communication. • Consolidating and editing incoming reports and correspondence; making preliminary assessment and organizing documents for the signature of executive. • Coordinating and facilitating the executive`s calendar to arrange meetings, appointments, and conferences. • Receiving executive visitors and coordinating their schedule for meetings and logistics needs. • Leading and assisting secretaries within the Project to motivate them to achieve their roles and responsibilities.
Position - Head of Import & Export (Sep 1989 – Jan 2010)
• Responsible for entire flow of Import and Export transactions including negotiation with overseas’ manufactures, customs clearance for the products including dangerous goods, negotiation on technical specifications, pricing, delivery time and user manual translations. Logistics of imported products to the end users.