Washington DC-Baltimore Area
Kristy has over 25 years of professional experience in program management, secretarial skills, office management, customer service, communication, and project management. Current responsibilities with RGF Consulting involve providing administrative support to a senior executive office Director, 5 team leaders, and 30 federal and contracting employees. Previous experiences include logistics coordinator, management of publications, staff, and databases, including Electronic Document Library (EDL) and Pub DB.
Executive Assistant for Highly Automated Systems Safety Center of Excellence (HASS COE)
I am a highly motivated individual with a diverse business background and experience in a broad range of secretarial skills which I applied over 25 years. I have proven success in office organization, customer service, communication, and project management skills that I tailored to meet the demands of various work environments, deadlines and business cycles. •Monitored and scheduled meetings for the Senior Executive Office Director of the Federal Highway Office of Safety Research & Development (HRDS) calendar. •Maintained the Office of Safety Research and Development electronic calendar for management; scheduled teleconferences, conference rooms including Audio/Visual equipment and reserved government vehicles upon request. •Provided administrative support to the Senior Executive Office Director of Safety Research and Development, 5 Team Leaders for Safety Research and Development, and 24-40 federal and contracting staff. •Ensured quality and accuracy in all written communication. Scheduled, coordinated, and assisted in planning meetings for the Senior Director and Technical Director by assembling background materials. •Prepared comprehensive domestic and foreign travel arrangements and vouchers for reimbursement in the DOT travel management system, GovTrip and E2, for the Office of Safety R&D as well as invitational travel for all invited non-federal employees. Certified that travel policy for FHWA is followed when preparing travel arrangements and processing vouchers in GovTrip. •Maintained time and attendance in the DOT T&A system, Castle as a Timekeeper for 21 Federal employees in the Office of Safety RD. •Prepared Purchase Requisitions (PR) and procured office supplies. Assisted the office Program Coordinator with budget tracking, review and verification of accounting codes prior to delivering the PR to the Office Director for signature.
• Managed time-sensitive documents - publishing/printing and distributing in correct and compliant format for print and Web posting. Prepared cost estimates, quantity and distribution plans for reprints and upcoming publication print jobs; Analyzed and reported on options for printing and distribution of reports. • Served as developer/systems administrator for the stakeholder Publication database in SharePoint utilizing MS InfoPath (Pub DB 2G). Provided database security, preservation, training, and maintenance. While using PDB, maintained current mailing lists, inventory of publications and other audio/visual media for 110 Federal staff. Prepared documents for publication processing which included desktop publishing, soliciting and receiving bids for graphics, artwork, color separations, negatives/plate work, and management concurrences for Web posting. • Worked closely with DOT’s National Transportation Library (NTL) Team. Served as team lead and liaison between NTL, the Web Team and the Intelligent Transportation Systems community to ensure uniformity of documents being inputted within the NTL. Analyzed the workflow and devised new workflow for NTL Staff. Provided feedback from customers and adapted processes to better serve customers. • Consulted and trained federal and contractor staff on the publication process, along with troubleshooting as needed. • Member of the Intelligent Transportation System Joint Program Office (ITS JPO) Outreach Cap Budget Team, responsible for developing the outreach cap budget spreadsheet for all JPO conferences/meetings identifying basic booth costs, delivery time, setup of exhibits and publications to be disseminated at the expositions.
•Served as developer/systems administrator for the stakeholder Publication database in MS Access (Pub DB). Provided database security, preservation, training, and maintenance. Maintained distribution lists, inventory of publications and other audio/visual media for 110 Federal staff. Prepared documents for publication processing which included desktop publishing, soliciting and receiving bids for graphics, artwork, color separations, negatives/plate work, and management concurrences for Web posting. •Managed and maintained the Electronic Document Library (EDL), working closely with DOT’s National Transportation Library (NTL) Team. Served as team lead and liaison between NTL, the Web Team and the ITS community to ensure uniformity of documents being inputted within the NTL. •Managed the process of transferring the EDL to NTL - provided periodic analysis and reporting of processes to ITS JPO Managing Director & staff, US DOT Acquisition Representative, RITA Program Analyst for NTL and Intelligent Transportation System Joint Program Office (ITS JPO) Communications Coordinator for EDL •Managed the setup/breakdown of the exhibit booth, display of publications for local and worldwide expositions. Prepared analytical reports on inventory, condition, storage and delivery of exhibits and publications to local and worldwide exhibits. This includes making arrangements for shipment and timely delivery of large quantities of documents to more than a dozen national and international conferences annually. •Served as Internal Meetings Coordinator for ITS-JPO staff - identifying dates and locations for future public meetings, drafting agendas, seeking input from staff about agenda items, responding to requests about meetings from the public, compiling lists of attendees, planning meetings with other contractors regarding the information they need from ITS-JPO so that they can organize their meetings.
•Served as the onsite Task Manager/Team Lead for 26 contractors throughout the Federal Highway Administration Offices. •Supervised 11 DST Contracting Employees located in different Department within the US Department of Transportation, Federal Highway Administration (FHWA) •Collected and processed timesheets, leave requests and other requests to be handled by corporate headquarters (DST) •Served as Liaison for DST staff and Federal employees - handled minor situations concerning team members and/or the Federal Employees (Program Managers and Contracting Office Representatives) •Coordinated coverage for permanent contractors (using annual or sick leave) by securing temporary employees.
•Managed timely documents - publishing/printing and distributing in correct and compliant format for print and Web posting; Provided to the federal staff an analysis of cost estimates, quantity and distribution for reprints and upcoming publication print jobs; Analyzed and reported on options for printing and distribution of reports. •Managed and maintained the Electronic Document Library (EDL), working closely with Intelligent Transportation System Joint Program Office’s (ITS JPO) EDL Team. Served as team lead and liaison between EDL, the Web Team and the ITS community to ensure uniformity of documents being inputted. •Analyzed the workflow and devised new workflow for EDL Staff. I analyzed the feedback from customers and adapted processes to better serve customers. •Provided consultation and training on the publication process along with troubleshooting as needed. •Coordinated delivery time line schedules for setup and pickup for events. Prepared analytical reports on inventory, condition, storage and delivery of exhibits and publications to local and worldwide exhibits. Arranged shipment and timely delivery of large quantities of documents to more than a dozen national and international conferences annually. •Managed all local exhibit booths and disseminated information on ITS.