Seattle, Washington, United States
Currently I am a Payroll Specialist for Renewal by Andersen of Washington and Boise. Prior to my current position, I was employed as the Payroll Specialist for Keller Supply Company at their corporate offices in Seattle. Keller Supply is a renowned plumbing, leisure, and air supply distributor and operates in multiple US states. I was in charge of their payroll process, as well as all of the peripherals concerning payroll, benefits, 401k, onboarding, etc. Please see below for more detailed information about my responsibilities in my current and past roles.
• Utilize QuickBooks for company-wide, semi-monthly, Washington State payroll • Responsible for all manual adjustments to payroll, pay rates, positions, etc. • Produce reports for management and government agencies upon request • Track and administrate commissions and bonuses for salespeople • Receive employee questions and concerns and resolve or escalate them in a timely manner • Submit payments and filings after each payroll, including federal withholding and child support/garnishments • Maintain headcount and other reports for upper management on a monthly basis
• Utilized Paylocity for company-wide, multi-state (9 states), semi-monthly payroll • Independently managed health benefit, 401k, onboarding, and offboarding processes • Responsible for all manual adjustments and corrections to payroll, demographics, benefits, etc. • Produced all reports for Executive Management, lower-level managers, state, and government agencies, etc., and ensured completeness and accuracy of each report by running manual checks • Managed entire Paylocity instance for HR, payroll, timekeeping, etc. • Completed company-wide changes via spreadsheet upload and checked data for accuracy once uploaded • Created thorough, step-by-step documentation of all job duties, deadlines, and best practices • Coordinated the performance review process, including raises and bonuses, and ran separate bonus payrolls • Received employee questions and concerns and resolved or escalated them in a timely manner • Worked proactively to identify possible solutions to existing issues or improvements that could be made to current processes, and assisted with planning for company expansions and acquisitions • Maintained payroll and employee filing systems both physically and electronically • Administrated employee leave processes (FMLA, state leave programs, etc.) • Provided a welcoming and professional HR experience to employees, and handled sensitive data with care
• Managed the reception desk and lobby, maintaining a professional and welcoming office environment • Answered all incoming calls and directed them via a multi-line phone system • Greeted and assisted all visitors to the business, connecting them with the correct resources • Created a company-wide events calendar on Outlook, kept it up to date • Managed all Corp-to-Corp relationships of the business, including revising and sending contracts, acquiring eligibility documentation, and updating documents with project extensions and other changes • Coordinated all company events, including internal employee morale events, lunch and learns, holiday parties, summer BBQs, consultant engagement events, catered lunches for management meetings, sports games, etc. • Updated processes & procedures, on-boarding packets, and employee handbooks with changes to policies • Responsible for sending out time card reminders to consultants and managers • Acted as a backup for the payroll process including manually inputting any changes, commissions, expenses, bonuses, etc., and approving and submitting 401k and FSA entries through the correct web systems • Performed new employee orientation for all incoming contract employees, answered all on-boarding and benefits questions, and entered new employees into various systems while maintaining confidentiality of personal information • Received and reconciled 1099 and Corp-to-Corp invoices against approved time cards • Posted open jobs on job boards, including LinkedIn, Indeed, Dice, Monster, and the company website (WordPress), and directed applications to the relevant recruiters/account executives • Monitored all incoming faxes and mail, and distributed to the correct recipients; managed outgoing mail and packages • Completed all employment verifications for all current and previous contract and internal employees • Restocked all office supplies, made sure printers/copiers were functioning, and kept the kitchen stocked with snacks/beverages
Event duties: • Attended to participants, instructors, & staff of the Summer Institutes • Set up & broke down the event o Arranged furniture & put up signage both indoors & outdoors to direct drivers to the correct building then guide people to the check-in area, classrooms, & reception spaces o Organized materials at several check-in stations o Used stanchions to create an efficient flow of participants through the check-in process o Cleaned up the event space & put all furniture back where it originated • Coordinated with caterers multiple times per day across two different locations • Handled sensitive materials, including checks • Troubleshot problems that arose without assistance • Communicated with building staff to solve immediate problems, create an effective plan for disposing of waste & recycling, & guarantee compliance with the building’s policies Office duties: • Utilized common UW systems such as MyUW, MyFinancial.desktop, & Ariba • Learned the back-end of the new UW Biostatistics website to access Summer Institutes participant data • Successfully processed over 150 non-UW participant travel reimbursements, as well as several UW faculty travel reimbursements • Processed Cost Transfer Invoices to transfer funds between UW budgets • Cleaned & organized leftover Summer Institutes materials & overhauled the office’s storage area to make better use of the space • Disposed of old materials & supplies that were no longer needed • Edited PDFs in Adobe to create forms, highlight within text, & compile multiple PDFs into one document • Organized paperwork & maintained accurate & orderly files for the fiscal team
• Maintained & updated filing systems • Set up & broke down a variety of events, including orientations, case competitions, & catered dinners • Coordinated with & assisted caterers for large events • Created mail-merges to produce documents for students, faculty, & staff • Compiled data into & maintained accuracy of Excel spreadsheets • Received & distributed mail to employees & student organizations • Verified budget paperwork & reconciled charges on multiple budgets across departments • Utilized common UW systems such as Hobsons Radius (CRM), MyFinancial.desktop, MyUW, Canvas, & Catalyst • Managed the reception desk -----o Maintained a professional & welcoming reception area -----o Answered phones & directed calls using a multi-line phone system -----o Greeted & welcomed visitors -----o Updated employees’ calendars • Sustained positive relationships with everyone in the program office to enable movement between teams effectively to assist with whatever was necessary