San Francisco Bay Area
Highly organized and proactive global event planner, with a proven ability to prioritize, meet deadlines and provide excellent service in a fast-paced corporate environment. Clear communicator with strong attention to detail, time management and creative problem resolution skills.
-Provide administrative support for the Vice President of the Math & Science and International marketing teams. -Coordinate and provide support at conferences, and internal and external team meetings -Attended the August 2009 National Sales Meeting, supporting the Hardside team and the Chief Marketing Officer -Organize annual Hardside Marketing Summits -Process and track all marketing invoices for the Belmont office -Track the sampling and sales of key titles to assist with the weekly sales discussion between the Vice Presidents of Marketing and the Regional Managers -Track weekly closed adoptions and communicate to the sales force about the closed business -Bi-weekly audit of outstanding International PMIs -Assist with the analysis of budget, specifically focusing on T&E and conventions/events spending -Work with the Marketing Communications Managers to design giveaway items that promote our products -Assist with the development of the Marketing Communications quarterly review process
Director of Events strategically planning, executing and overseeing a range of internal and external events. Lead cross-functional teams to create memorable attendee experiences and drive meaningful engagement.
- Responsible for the simultaneous coordination of more than 30 conventions and associated events per year - Manage all budgets and logistical arrangements for exhibit booths, ranging from 10x10 to 30x30 designs, to include booth selection, payments, orders, onsite management and post-show reporting - Manage the A/V component of the annual National Engagement Summit, including all audio visual, electric and internet needs for the general sessions and approximately 500 breakout sessions over an 8 day period - Travel to and provide onsite support for both internal and customer events, including National Engagement Summits, Regional Engagement Summits, leadership meetings, and customer/user conferences - Travel to high-profile conventions to oversee the construction of custom exhibit booths and assist with all associated events - Responsible for all customer events in concurrence with conventions, such as receptions, focus groups, advisory boards, author meals, etc. - Organize venue selection and contract negotiations - Negotiate sponsorships and maintain relationships with vendors and associations - Designed and implemented an inventory management process which lead to maximum usage of assets - Professionally communicate cross-functionally with marketing, sales, product and executives - Work collaboratively with the events managers to streamline and improve processes - Co-lead the development, testing, implementation and training of Workgroups, a project management program utilized by the Marketing organization - Reconcile team American Express bill and AMEX Airline account
- Produced marketing handbook for sales representatives - Assisted with new package design - Organized mass mailings, from printing to customer follow-up - Developed planograms for customer product displays - Performed various office duties, including filing, accounts payable, product packaging, and some database management
- Responsible for the coordination and execution of 15+ medium-to-large conference sponsorships per year - Negotiate sponsorships to strategically enhance the level of brand awareness and thought leadership presence at each event - Manage all sponsorship deliverables by providing company information, logos, speaker/session details, program guide advertisements, website/banner ads, videos, etc. - Manage all budgets, logistical arrangements and strategic alignment among stakeholders for exhibit booths, ranging from 10x10 to 30x50 designs, to include booth selection, payments, signage, graphics, orders, staffing, collateral, giveaways, onsite management and post-show reporting and follow-up - Work with a design house to build custom exhibits tailored to each tradeshow - Assist with the design and execution of large exhibit booths at high-profile events such as VMworld US, VMworld Europe and Mobile World Congress, which includes coordinating staffing, catering/hospitality, AV orders, in-booth theater presentations, creative design elements, VIP Receptions, event spend, etc. - Travel to and support onsite execution and management of key events - Responsible for processing invoices, reconciling team credit cards, and managing quarterly spend