Singapore, Singapore
With over 20 years of experience supporting C-suite leaders across Asia Pacific. I specialize in more than just calendar management. I serve as a strategic partner who ensures operational excellence in high-stakes environments. My expertise lies in navigating complex matrixed organizations, managing large-scale corporate travel and events, and serving as a dependable pillar for project teams focused on governance and policy control. I bridge the gap between regional offices through seamless communication and a deep understanding of APAC business culture. Core Competencies: Office Administration Management, Strategic Project Support, Global Stakeholder Relations. Linguistic Versatility: Native-level English & Mandarin; Basic German; Conversant in multiple Chinese dialects.
Provided full suite secretarial support to Senior Vice President, Asia Pacific & Japan. Act as an all-around gatekeeper and strategically manage the leader's time. Planned and facilitated complex travel arrangements, skilled in preparing correspondence, presentations decks, taking minutes and ensuring accuracy in expense reports. Established governance & control policies for travel related activities, operational and business relationships with Travel Management Company (TMC), key suppliers. Worked cross-functionally, coordinate and budget complex scheduling and prepare for all types of meetings including executive team meetings, C-level meetings and clients meetings. Provided coaching, mentoring to Regional Executive Assistants and conduct onboarding orientation for new staff. Managed a full spectrum of office service/daily operations such as procurement, liaise with relevant vendors & contractors and landlord. Helped & involved in various Strategic Projects in collaboration with Corporate HQ on Office Security & Relocation, Go Green initiative & Strategic Sourcing. Key member of the social recreation club, organizing company’s team building and social events
Provided full suite of Executive Assistance support to Singapore Country Manager and various Senior Executives
Managed the regional travel function, supporting key executives, and established governance & control policies for travel related activities. Oversee and managed full spectrum of office operations & duties. Established operational and business relationships with Travel Management Company (TMC), key suppliers and management. Coordinate and budget Senior Executive Regional Quarterly meetings, including end-to-end logistics for all overseas and local attendees. Negotiated with Airlines, Hotels & serviced apartments. Assisted in staff relocation including sourcing of apartments & schools.
Provided secretarial and administrative support to senior executives including travel arrangements, scheduling, minute-taking, budget and expense management. Planned and coordinated all corporate onsite and offsite meetings for the Regional President and Senior Management team including the logistics for Country Managers & CFOs in Singapore and other geographies in South-east Asia and Greater China
Assisting C-Level Executives in day to day management