Ghana
* Excellent verbal communication and public presentation skills. * Excellent writing and editing skills. * Strong interpersonal skills and ability to work with personalities in a multi-cultural work environment. * Strong managerial skills. * Excellent planning, analytical and organizational skills * Proven knowledge in shipping, crewing and general office management. * Excellent knowledge in Microsoft Word applications, Excel, Access, Power Point. * Excellent team player as well. * Ability to work with little supervision, for long hours and under pressure.
o General Management: Representing the company Personal assistant to the director & staying in contact with management Head of administrative service Managing the office in its daily routines, and guiding office staff Assuring the office and it’s staff run smoothly and according to all regulations, instructions, manuals and good working practices Allocation of task to all office employees End responsibility on Financial administration for company Tax administration Calculation and payment of wages to office staff End responsible for Procurement of office equipment and stationary Keeping contact with clients concerning financial matters Controlling MLC and QMS, and keeping it up to date Keeping contact with clients in Ghana Keeping contact with various authorities in Ghana Feasibility studies of general market o Crew & Operations related: Selecting crew, and assuring the right seamen are being placed on suitable vessels Planning of seamen on board various ships Locating the position of seamen on board ship and at home Checking safe manning requirements on board various ships and ensuring the safe manning is assured Controlling the Check file Request for renewal of various documents Communication with Ship owners (customers) on availability of suitable seamen Planning and reservation of courses for seamen Arranging visa upon arrival for crew in Ghana Crew interviews: new crew & when joining ship Crew briefing and debriefing Discussing crew evaluations with crew Attending to crew in case of any complaints/issues Assisting crew with rectifying Ghana national licenses and documents Picking up enquiries by Holland office o Shipping related: Importation of various goods Purchasing of deck/engine/food requisitions Staying in contact with head Staying in contact with QHSE-officer in head office
Representing the company at all levels and functions Personal assistant to the director & staying in contact with management in Ghana and other countries. Head of administrative service Managing the office in its daily routines, and guiding office staff Assuring the office and it’s staff run smoothly and according to all regulations, instructions, manuals and good working practices Allocation of task to all office employees End responsibility on Financial administration for company Tax administration Calculation and payment of wages to office staff End responsibility for Procurement of office equipment and stationary Keeping contact with clients concerning financial matters Controlling MLC and QMS, and keeping it up to date Marketing and administrative duties Acquiring clients and distribution of products to clients Keeping contact with clients in Ghana Keeping contact with various authorities in Ghana Feasibility studies of general market General administrative and managerial duties. QHSE Officer (Acting) * Request for renewal of various documents. * Applying for various documents for vessels. * Provision of needed items on board vessels. * Control and update of various QHSE documents. * Ensuring crew adhere to company QHSE policies. * Staying in contact with QHSE officer in Holland. * General QHSE duties. DPA * Communicating with vessel crew whiles at sea and ashore.