Dallas, Texas, United States
Experienced Executive Assistant with a thorough attention to detail and accuracy with the ability to produce high quality work in a fast-paced environment
Provide direct support to CEO, CRO, and Americas Sales VP - Calendar management and prioritization - Domestic and international travel booking - Expense auditing via Expensify - Created travel tracker and yearly at a view calendar Misc. Project Management: - Employee immigration liaison Dallas Office Management: - Spearheaded the move between offices - Created office seating plan - Organized happy hours and lunches - Order office supplies and breakroom supplies as needed - Set up new employees with security and parking access
Executive Assistant supporting associate general counsel + team of 4 - Calendar and inbox management for Associate GC - Admin for all legal programs - Managed Lexion processes and follow up - Created many Monday.com project boards - Assisted with ESG program submissions - Completed ESG / Diversity employer surveys - ESG submission employee liaison Local Office Manager: - Organize happy hours / lunches - Order office supplies - Manage employee access requests and parking system - Go-to for all local office inquiries
Dual reporting to an HR leader and VP of Diversity & Inclusion - Partner with 2 teams to assist in projects and tasks - Coordinated monthly and yearly meetings for both teams - across many different time zones - Organized yearly offsites and events - Provided project management for HR projects on both teams - Managed calendars for leaders - Onboarding new employees and assisting HRBP’s with termination protocols and checklists - Assisted employees with HR questions - Created high quality presentations for meetings - Organized large scale events with 400+ people - Ordered supplies, catering, technology equipment for employees - Booked travel, created itenteries, renewed passports, assisted with complicated VISA approval for countries, and submitted expense reports - Daily Programs: Outlook, Excel, Word, Powerpoint, Webex, myHR tools, Concur
Provide admin support to VP Controller, 5 directors, 50+ employees Extensive calendar management for VP Meeting set up across multiple time zones (room reservations, calls, video conferences) Responsible for high quality document creation and slideshows Vendor maintenance. IE, creating, updating, & bank verification Expense Report Auditing via Concur for all employees in company Assist team by composing, proofreading, editing, and transmitting documents Trained in using BoardVantage for correspondence with BOD Responsible for keeping office supplies and snack drawer stocked New employee setup for department Arrange team building activities and happy hours Assist in event planning, organization, and production of company activities for over 250 people. Member of WHQ Fun Committee. Daily Programs: PeopleSoft, OnBase, SOVOS, and Lotus Notes
• Provide administrative support to CFO and HR team • Coordinate travel arrangements/itineraries • Execute routine project lists and special assignments • Assist in small event planning, organization, and production of company activities • Ensure file systems and confidential company records are maintained properly • Handle incoming and outgoing electronic communication • Screen calls and route correspondence, emails, and packages • Assist by composing, proofreading, editing, and transmitting documents • Perform miscellaneous accounts payable tasks • Prepare and process weekly expense reports for CFO • Guarantee adequate office supplies are available