United Arab Emirates
Procurement, Contracts: •Purchase Enquires to various Suppliers / Manufacturers specifying requirement to ensure best current rates for materials. •Preparing cost-controlled comparisons, ensuring & taking care of all technical requirements of Client’s specifications and drawings, previous approvals. •Preparation and process purchase orders and documents in accordance with company policies and procedures. •Using ERP system Focus 11 for purchase orders, invoices and all entries. •Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors. •Coordinating with overall purchase administration, material procurement and project execution plans with Sub Contractors, Project Team & Project Managers. •Review and confirm purchase requests from sites / central stores for optimum delivery. •Possessing Strong negotiation & analytical skills with the ability to conclude with various Suppliers, Sub-Contractors. •Guide the team on effective cost control & timely procurement & delivery of long lead materials. •Coordination with various departments Projects, Main stores & Accounts for material submittals, Stocking & payments. •Support relevant departments with quotations for the purpose of tenders. •Possessing Strong negotiation & analytical skills for proper coordination with Project Members, Consultants, Sub-Contractors with consummate ease and working with multi-cultural environment. Contracts & Materials : •Preparing and finalizing the contracts with different sub contractors / suppliers. •Monitoring the progress and performance to ensure the conformance to contractual requirements. •Resolving contractual disputes in a timely manner, documenting significant events and maintaining appropriate records. •Review of tender drawings/BOQ/Specification, identifying materials and subcontract works requirements for each project and receiving best and competitive offers from manufacturers/suppliers/subcontractors.
• Prepare, and update the quality policy, quality manual, system operating procedures (SOP), key performance indicators (KPI), quality system procedures, process maps and forms. • Auditing the quality system on a regular basis for continuous improvement. • Preparing the internal audit reports, preparing and issuing the Potential for Improvement and non conformity reports and closure of NC. • Arranging the management review meetings and updating the minutes of review meeting. • Coordinating with the department heads (HR, Accounts, Administration, Procurement, Stores, Logistics, Catering, Club House, IT, Marketing, Catering, Maintenance, Breeding, Polo and Veterinary) and follow- up for updating the details in the forms. • Preparing the internal audit schedule and reporting the details of audit findings to the management representative. • Coordinating and arranging the external auditors for surveillance audit • Monitoring regularly the key performance indicators (KPI)for each departments and preparation of charts • Coordinating and arranging necessary documents for sports council audit • Monthly verification of stores inventory, bar code and bin card identification • Conducting customer satisfaction surveys • Equipment preventive maintenance monitoring and identification of equipments and preparing the preventive maintenance schedule
Procurement, Contracts : •Managing procurement function effectively and covering all aspects of purchasing, negotiations, strategy, tool and process implementation for procurement related to goods and sub contracts. •Negotiating favorable contractual terms and conditions with suppliers and sub contractors. •Arranging the materials on timely manner. Maintaining Excellent supplier management techniques. •Preparing and finalizing the contracts with different clients / sub contractors / suppliers. •Monitoring the progress and performance to ensure the conformance to contractual requirements. •Resolving contractual disputes in a timely manner, documenting significant events and maintaining appropriate records. •Reviewing technical requirements and providing specifications / drawings to material suppliers and subcontractors for prequalification / material submittals. •Coordinating with different authorities / consultants for obtaining prequalification, material and sample approvals.
Procurement : •To receive and process purchase requirements. Sending enquiries to various vendors and follow up for receiving offers. Comparison of the received offers and obtaining final confirmation to proceed with Purchase Orders. Negotiating with vendors for best discounted rates and delivery and payment terms. Forward the PO to the vendors and follow up for delivery. Follow up for due payment of suppliers with accounts department. •Looking after material and prequalification submittals, approvals. Coordination with accounts, Subcontractors, Consultants, Government Authorities etc.
• Preparing yearly Manpower Budget, Salary Management, Supervising Time Office, Leave, Gratuity, Insurance etc. Established Quality Systems and Procedures in HR Administration • Manpower Planning, Job Analysis, Advertisement, Scrutinizing Applications, Screening and Short Listing Applications, Arranging Interviews, Drafting Appointment Letters, Explaining Organization Charts etc. • Formulation of Office Routines, Administrating Terms and Conditions of Services and Operating the Performance Appraisal System for the Staff, Conducting Induction Training Programme. Preparing and updating the Company Personnel Policy. General Office Administrative Matters such as Telephone, Maintenance of Office Equipment Furniture, Quarters, Company Vehicles, Company Properties etc. • Recording and maintenance of employee / Labour information database to ensure record keeping and reporting requirements are accurate and timely. Maintaining an organized and up to date filing and documentation system.