Greater Chicago Area
Top-notch high functioning executive assistant with 20+ years of experience managing business relations and special projects at the C-Suite level. Maintained the highest performance standards within a diverse range of administrative functions as wells as excellent written and oral communication skills, problem-solving abilities, and a high level of confidentiality. Equally effective sales management, project management, HR, and financial analysis support. * Success track record supporting the efforts of executive level staff, including CFOs, presidents, and senior board members. * Strong background in all aspects of office management, from heavy calendar management and coordination travel to overseeing budget and accounting functions. * Hybrid positions as a personal and executive assistant * Demonstrated capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations. * Proficient in MS Office, Excel, Outlook, strong PowerPoint skills, QuickBooks and experience putting together presentations, great attention to detail, ability to multi-task and juggle priorities, thrive in a fast-paced environment, handle basic administrative duties, and experience working on multiple projects. * Extended experience in proposal and various document preparation. * Strong background in detail audits from a financial standpoint. * Expertise in revenue cycle consulting. Specialties: Revenue Cycle Consulting, Program Development and Project Management, Sales, Accounting, Client Services, Executive and Personal Assistance
* Provides confidential, high level and key administrative support to the SVP/Chief Legal Officer and all Deputy General Counsel. * Provide assistance with coordinating division/company-wide events. * Screen telephone calls, visitors, and email correspondence. * Assist Legal Department Attorneys with conference room bookings, catering, and events. * Schedule and maintain calendar of appointments, meetings, and travel itineraries. * Complete projects as assigned by various Legal and Corporate Security leaders. * Interface with all departments within the company and represent the respective leadership team in a highly professional manner. * Communicate effectively and professionally with internal and external airline officers. * Occasionally coach and/or indirectly supervise other administrative staff.
Manage day-to-day operations of Institute office. Executive and Personal Assistant to Jim Liautaud (chairman and professor) Trusted confidante and daily life organizer, both personally and professionally Manage the day-to-day operations of the corporate office. Primary point of contact for all outside and inside clients prior to interface with Chairman of the Board Coordinated corporate office events. Act as liaison and primary contact for company Manage meeting schedule and for other business organization affiliations. Extensive domestic and international travel arrangements for Chairman including family and friends. Extensive research projects for PDT programs not limited to video editing and interviewing. Project manager for company programs Plan, coordinate and attend all meetings throughout U.S. with Chairman and Leadership Team
Provided executive-level administrative support to the CEO of the company and reports with a demonstrative ability to improvise procedures and meet demanding deadlines. Organized the details of specials events, travel arrangements (domestic and international), corporate agenda and itineraries. Planned and coordinated corporate luncheons and develop presentations for related onsite and offsite meetings. Streamlined operations in various departments and reduce costs to the company by consolidating their A/P. Supported the efforts of the executive-level staff, including CFOs and presidents. Developed & maintained administrative processes that improve the efficiency of day-to-day operations. Translated company literature, client literature from English to Spanish and vice-versa. Liaison between all impacted departments to ensure proper communications and reporting practices. Directed business relations and distributions of company literature to stimulate client interest and sales. Provided document management support in areas of corporate presentations, organization charts, quarterly goal charts, financial spreadsheets, correspondence, merged mailings, and special projects.